Using COUNTIF in Summary

KatieDi ✭✭

02/08/23 inFormulas and Functions

Hello

I'm looking to create a dashboard. I've got a column in a sheet that has 'Not Started', 'In Progress', 'Complete' as options. I could do with a report that shows 'Not Started' = x and 'In Progress' = y etc.

How do I go about this? Ideally I'd like to put Countif into the Summary rather than update it manually as the statuses could change quite a bit.

Any ideas or other methods as I can't see the wood for the trees at the momemnt...

Thanks

Katie

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Answers

Colleen Patterson ✭✭✭✭✭✭

02/08/23

=COUNTIF(Column Name:Column Name, "Not Started") replacing the column name with the actual column name. The sheet summary would easily be able to hold these data values for you.

If my answer helped you, please be sure to mark it as Accepted to help future learners locate the information.

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KatieDi ✭✭

02/08/23

Hi Colleen,

This is great, thank you.

Do you now know how I add text to the end? I can obtain the result, e.g. 65, but I'd like the summary to say 65 Not Started.

Katie

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There we go. The [SO] column looks like it is being manually populated which is storing the data as numerical data, but the LEFT function outputs text.<\/p>

<\/p>

Insert a column on the reference sheet and use<\/p>

=SO@row + \"//www.santa-greenland.com/community/discussion/100850/\"<\/p>

plus quote quote<\/p>

<\/p>

This will convert all entries into a text string so that data types match. You would then match on this helper column in your INDEX\/MATCH.<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":254,"urlcode":"formulas","name":"Formulas"}]},{"discussionID":112223,"type":"question","name":"How to pull the most recent status symbol from another sheet?","excerpt":"Hello, I am trying to pull the most recent status symbol based off of the most recent date to another sheet. Basically, I am trying to get the yellow status symbol from the 20th to pull into another sheet and once someone creates a new update with the most recent date\/symbol, that symbol should be automatically updated…","snippet":"Hello, I am trying to pull the most recent status symbol based off of the most recent date to another sheet. Basically, I am trying to get the yellow status symbol from the 20th…","categoryID":322,"dateInserted":"2023-10-26T17:10:42+00:00","dateUpdated":null,"dateLastComment":"2023-10-27T20:14:26+00:00","insertUserID":169134,"insertUser":{"userID":169134,"name":"Brittaney Pizzato","url":"https:\/\/community.smartsheet.com\/profile\/Brittaney%20Pizzato","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-10-27T21:30:52+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":169134,"lastUser":{"userID":169134,"name":"Brittaney Pizzato","url":"https:\/\/community.smartsheet.com\/profile\/Brittaney%20Pizzato","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-10-27T21:30:52+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":2,"countViews":33,"score":null,"hot":3396779108,"url":"https:\/\/community.smartsheet.com\/discussion\/112223\/how-to-pull-the-most-recent-status-symbol-from-another-sheet","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/112223\/how-to-pull-the-most-recent-status-symbol-from-another-sheet","format":"Rich","lastPost":{"discussionID":112223,"commentID":402114,"name":"Re: How to pull the most recent status symbol from another sheet?","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/402114#Comment_402114","dateInserted":"2023-10-27T20:14:26+00:00","insertUserID":169134,"insertUser":{"userID":169134,"name":"Brittaney Pizzato","url":"https:\/\/community.smartsheet.com\/profile\/Brittaney%20Pizzato","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-10-27T21:30:52+00:00","banned":0,"punished":0,"private":false,"label":"✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"image":{"url":"https:\/\/us.v-cdn.net\/6031209\/uploads\/F30QLRHNUSZM\/image.png","urlSrcSet":{"10":"https:\/\/us.v-cdn.net\/cdn-cgi\/image\/fit=scale-down,width=10\/https:\/\/us.v-cdn.net\/6031209\/uploads\/F30QLRHNUSZM\/image.png","300":"https:\/\/us.v-cdn.net\/cdn-cgi\/image\/fit=scale-down,width=300\/https:\/\/us.v-cdn.net\/6031209\/uploads\/F30QLRHNUSZM\/image.png","800":"https:\/\/us.v-cdn.net\/cdn-cgi\/image\/fit=scale-down,width=800\/https:\/\/us.v-cdn.net\/6031209\/uploads\/F30QLRHNUSZM\/image.png","1200":"https:\/\/us.v-cdn.net\/cdn-cgi\/image\/fit=scale-down,width=1200\/https:\/\/us.v-cdn.net\/6031209\/uploads\/F30QLRHNUSZM\/image.png","1600":"https:\/\/us.v-cdn.net\/cdn-cgi\/image\/fit=scale-down,width=1600\/https:\/\/us.v-cdn.net\/6031209\/uploads\/F30QLRHNUSZM\/image.png"},"alt":"image.png"},"attributes":{"question":{"status":"accepted","dateAccepted":"2023-10-26T20:42:55+00:00","dateAnswered":"2023-10-26T20:32:57+00:00","acceptedAnswers":[{"commentID":401926,"body":"

Hi @Brittaney Pizzato<\/a> - You would match the max date against the date column, and you don't need Collect in this scenario, so it could read as =INDEX({Project Health}, MATCH(MAX({Date}), {Date}, 0))<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&categoryID=322&includeChildCategories=1&type%5B0%5D=Question&excludeHiddenCategories=1&sort=-hot&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser&status=accepted","prevURL":null,"currentPage":1,"total":10000,"limit":3},"title":"Trending in Formulas and Functions ","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">