VLOOKUP or INDEX MATCH Referencing Another Sheet

Omid
Omid ✭✭
inFormulas and Functions

I would like to pull "Type" from a different sheet by matching the Project #. I've used both INDEX MATCH and VLOOKUP formulas which has worked well!

Here are the formulas:

=INDEX({Program Intake Form Range 1}, MATCH([Project #]#, {Program Intake Form Range 2}, 0))

=VLOOKUP([Project #]#, {Program Intake Form Range 2}, 5, false)

Problem Statement:But the issue is when I copy these formulas into another sheet, I am getting #INVALID REF error. I am able to fix this issue by editing "Reference Another Sheet" and manually re-selecting the columns from the other sheet.

Is there a way to write the formula, so that I would not need to manually Reference Another Sheet?

I have over 100 sheets (and this will grow over time) and I want to automate this formula.

image.png


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Best Answer

  • Genevieve P.
    Genevieve P. Employee Admin
    edited 05/11/23 Answer ✓

    Hi@Omid

    Cross-sheet references, such as your {Program Intake Form Range 1}, are unique to each individual sheet where they are created.

    This means that when you copy/paste a formula with a reference in it into an entirely new sheet, the reference is just plain text without being associated with another sheet or column. You will need to manually tie in the correct column to the referenced text each time, as you've been doing.

    Cheers,

    Genevieve

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Answers

  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭

    Hi@Omid

    I hope you're well and safe!

    You would have to use column-formulas in the other sheet for it to work.

    Would that work/help?

    I hope that helps!

    Be safe, and have a fantastic week!

    Best,

    Andrée Starå| Workflow Consultant / CEO @WORK BOLD

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  • Omid
    Omid ✭✭
    edited 04/26/23

    @Andrée Starå- Hope you're having a great week! Thank you for your quick response!

    By that, do you mean putting the formula in a cell within the sheet versus Sheet summary?

    If so, I tried that by just copying "=INDEX({Program Intake Form Range 1}, MATCH([Project #]#, {Program Intake Form Range 2}, 0))" into Sheet #2 and I'm getting the same error. See below.

    image.png

    But When I go into sheet #2 and manually click "Reference Another Sheet" and select the reference sheet and reference column in the other sheet, then it works:

    image.png

    Wondering if there is a way to just copy this formula and paste it in Sheet #2, 3, 4, etc in an automated way?


    Thank you in advance!!

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  • Genevieve P.
    Genevieve P. Employee Admin
    edited 05/11/23 Answer ✓

    Hi@Omid

    Cross-sheet references, such as your {Program Intake Form Range 1}, are unique to each individual sheet where they are created.

    This means that when you copy/paste a formula with a reference in it into an entirely new sheet, the reference is just plain text without being associated with another sheet or column. You will need to manually tie in the correct column to the referenced text each time, as you've been doing.

    Cheers,

    Genevieve

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Try this:<\/p>

=IF(COUNT(CHILDREN()) = 0, IF(OR(Done@row = 1, [N\/A]@row = 1), 1, 0), AVG(CHILDREN()))<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":108195,"type":"question","name":"COUNTIF Function Not Working Correctly","excerpt":"Hello, I have a COUNTIF function I am using to count all cells that are 'Blank' in a column. We should have one result, but the formula is showing as zero. Any thoughts on this one? =COUNTIF([Account Dashboard]:[Account Dashboard], \" \")","snippet":"Hello, I have a COUNTIF function I am using to count all cells that are 'Blank' in a column. We should have one result, but the formula is showing as zero. Any thoughts on this…","categoryID":322,"dateInserted":"2023-07-27T16:41:32+00:00","dateUpdated":null,"dateLastComment":"2023-07-27T19:11:08+00:00","insertUserID":164192,"insertUser":{"userID":164192,"name":"ewitt19205","url":"https:\/\/community.smartsheet.com\/profile\/ewitt19205","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!mo_vH-5dWnI!5OcveUI6Zjo!UtWovaSRry_","dateLastActive":"2023-07-27T19:07:23+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":164192,"lastUser":{"userID":164192,"name":"ewitt19205","url":"https:\/\/community.smartsheet.com\/profile\/ewitt19205","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!mo_vH-5dWnI!5OcveUI6Zjo!UtWovaSRry_","dateLastActive":"2023-07-27T19:07:23+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":2,"countViews":36,"score":null,"hot":3380962360,"url":"https:\/\/community.smartsheet.com\/discussion\/108195\/countif-function-not-working-correctly","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/108195\/countif-function-not-working-correctly","format":"Rich","lastPost":{"discussionID":108195,"commentID":387638,"name":"Re: COUNTIF Function Not Working Correctly","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/387638#Comment_387638","dateInserted":"2023-07-27T19:11:08+00:00","insertUserID":164192,"insertUser":{"userID":164192,"name":"ewitt19205","url":"https:\/\/community.smartsheet.com\/profile\/ewitt19205","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!mo_vH-5dWnI!5OcveUI6Zjo!UtWovaSRry_","dateLastActive":"2023-07-27T19:07:23+00:00","banned":0,"punished":0,"private":false,"label":"✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-07-27T19:10:56+00:00","dateAnswered":"2023-07-27T16:47:29+00:00","acceptedAnswers":[{"commentID":387588,"body":"

Hi @ewitt19205<\/a> <\/p>

Try removing the space between the quotes. You are counting all cells with 1 space in the cell. Blanks are counted with the quotes together.<\/p>

When counting blanks though, its also good to use a COUNTIFS and compare the blank off another column that always has a value. Like Countifs when the Project name is not blank (<>\"//www.santa-greenland.com/community/discussion/104490/\") and the Account Dashboard is blank (\"//www.santa-greenland.com/community/discussion/104490/\").<\/p>

I hope that helps.<\/p>

Thanks,<\/p>

Matt<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&categoryID=322&includeChildCategories=1&type%5B0%5D=Question&excludeHiddenCategories=1&sort=-hot&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser&status=accepted","prevURL":null,"currentPage":1,"total":10000,"limit":3},"title":"Trending in Formulas and Functions ","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">

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