Sign in to submit new ideas and vote
Get Started

New Alert: Attachment view/download

dBrent
dBrent ✭✭
inSmartsheet Product Feedback & Ideas

I see that the activity log indicates an attachment was downloaded whenever it is viewed or actually downloaded. It would be useful to be able to set an automation alert that triggered whenever an attachment is viewed/downloaded.

这将有助于address some security concerns with tracking who has downloaded what.

Perhaps some criteria could included internal or external user or maybe from an published item versus the native item?

Tags:
Share on Facebook Share on Twitter
2
Up
2 votes

Idea Submitted·Last Updated

Comments

  • Jacob Minnich
    Jacob Minnich ✭✭✭

    I have a sheet that generates attachments automatically, and I only need to download those attachments once and then I move the row to another sheet. I know that Smartsheet records when an attachment is downloaded, because my sheet updates (although I can't see the information that is recorded anywhere on the sheet - maybe in activity log, which I can't reference within the sheet).

    It would be helpful to use this download event as an automation trigger. It's a logical next step since we already have automations that allow the auto-generation of documents.

    downloaded.png


    · Share on Facebook Share on Twitter
  • Joe Goetschel
    Joe Goetschel ✭✭✭✭✭✭

    With Brandfolder you can see all of this, I would really like to see tighter integration between the 2 platforms. If attachments were connected to Brandfolder by default then we could get all the insights we want :).

    • Joe Goetschel
    · Share on Facebook Share on Twitter

Categories

2023-07-01T04:20:55.000+00:00","expand":["all","-body"],"excludeHiddenCategories":true,"type":"Idea"},"discussions":[{"discussionID":108274,"type":"idea","name":"Automation to send form for a sheet at specified cadence","excerpt":"It would be nice in the automations to send out a form at a specific time, weekly, monthly etc. to emails so staff can be reminded to send over form responses on a project. Not an update, but fill out a form from scratch.","snippet":"It would be nice in the automations to send out a form at a specific time, weekly, monthly etc. to emails so staff can be reminded to send over form responses on a project. Not an…","categoryID":349,"dateInserted":"2023-07-28T19:26:32+00:00","dateUpdated":null,"dateLastComment":"2023-07-31T21:08:49+00:00","insertUserID":164306,"insertUser":{"userID":164306,"name":"andreadarcy","title":"Business Analyst","url":"https:\/\/community.smartsheet.com\/profile\/andreadarcy","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-07-31T23:24:51+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":164306,"lastUser":{"userID":164306,"name":"andreadarcy","title":"Business Analyst","url":"https:\/\/community.smartsheet.com\/profile\/andreadarcy","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-07-31T23:24:51+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":4,"countViews":28,"score":1,"hot":3381412821,"url":"https:\/\/community.smartsheet.com\/discussion\/108274\/automation-to-send-form-for-a-sheet-at-specified-cadence","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/108274\/automation-to-send-form-for-a-sheet-at-specified-cadence","format":"Rich","tagIDs":[204,334,363,510],"lastPost":{"discussionID":108274,"commentID":388125,"name":"Re: Automation to send form for a sheet at specified cadence","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/388125#Comment_388125","dateInserted":"2023-07-31T21:08:49+00:00","insertUserID":164306,"insertUser":{"userID":164306,"name":"andreadarcy","title":"Business Analyst","url":"https:\/\/community.smartsheet.com\/profile\/andreadarcy","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-07-31T23:24:51+00:00","banned":0,"punished":0,"private":false,"label":"✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Ideas & Feature Requests","url":"https:\/\/community.smartsheet.com\/categories\/ideas-%26-feature-requests"},{"name":"Smartsheet Product Feedback & Ideas","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-product-feedback-%26-ideas"}],"groupID":null,"statusID":10000,"image":{"url":"https:\/\/us.v-cdn.net\/6031209\/uploads\/CELKJANR1OHA\/form-automation.jpg","urlSrcSet":{"10":"","300":"","800":"","1200":"","1600":""},"alt":"Form Automation.jpg"},"attributes":{"idea":{"statusNotes":null,"statusID":10000,"status":{"name":"Idea Submitted","state":"open"},"type":"up"}},"status":{"statusID":10000,"name":"Idea Submitted","state":"open","recordType":"discussion","recordSubType":"ideation"},"bookmarked":false,"unread":false,"category":{"categoryID":349,"name":"Smartsheet Product Feedback & Ideas","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-product-feedback-%26-ideas","allowedDiscussionTypes":[]},"reactions":[{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":1}],"tags":[{"tagID":204,"urlcode":"Forms","name":"Forms"},{"tagID":334,"urlcode":"automations","name":"Automations"},{"tagID":363,"urlcode":"Idea Submitted","name":"Idea Submitted"},{"tagID":510,"urlcode":"email-notifications","name":"Email Notifications"}]},{"discussionID":108289,"type":"idea","name":"Document View 💡","excerpt":"Hi Smartsheet Team, I hope you're doing well. I've been using Smartsheet extensively and have a technical suggestion that could significantly enhance the platform's capabilities. I'd like to propose the implementation of an advanced Document View feature, which would enable users to seamlessly interact with both tabular…","snippet":"Hi Smartsheet Team, I hope you're doing well. I've been using Smartsheet extensively and have a technical suggestion that could significantly enhance the platform's capabilities.…","categoryID":349,"dateInserted":"2023-07-29T18:43:04+00:00","dateUpdated":"2023-07-29T18:44:19+00:00","dateLastComment":"2023-07-29T18:43:04+00:00","insertUserID":21126,"insertUser":{"userID":21126,"name":"JeremiahHorstick","url":"https:\/\/community.smartsheet.com\/profile\/JeremiahHorstick","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/drupal_profile\/files\/2018-07\/5b\/45\/n5b45eb0c1a48afae956282248c8ad587.jpg","dateLastActive":"2023-07-29T18:49:17+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"},"updateUserID":21126,"lastUserID":21126,"lastUser":{"userID":21126,"name":"JeremiahHorstick","url":"https:\/\/community.smartsheet.com\/profile\/JeremiahHorstick","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/drupal_profile\/files\/2018-07\/5b\/45\/n5b45eb0c1a48afae956282248c8ad587.jpg","dateLastActive":"2023-07-29T18:49:17+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":0,"countViews":26,"score":2,"hot":3381313043,"url":"https:\/\/community.smartsheet.com\/discussion\/108289\/document-view","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/108289\/document-view","format":"Rich","tagIDs":[268,363],"lastPost":{"discussionID":108289,"name":"Document View 💡","url":"https:\/\/community.smartsheet.com\/discussion\/108289\/document-view","dateInserted":"2023-07-29T18:43:04+00:00","insertUserID":21126,"insertUser":{"userID":21126,"name":"JeremiahHorstick","url":"https:\/\/community.smartsheet.com\/profile\/JeremiahHorstick","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/drupal_profile\/files\/2018-07\/5b\/45\/n5b45eb0c1a48afae956282248c8ad587.jpg","dateLastActive":"2023-07-29T18:49:17+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Ideas & Feature Requests","url":"https:\/\/community.smartsheet.com\/categories\/ideas-%26-feature-requests"},{"name":"Smartsheet Product Feedback & Ideas","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-product-feedback-%26-ideas"}],"groupID":null,"statusID":10000,"attributes":{"idea":{"statusNotes":null,"statusID":10000,"status":{"name":"Idea Submitted","state":"open"},"type":"up"}},"status":{"statusID":10000,"name":"Idea Submitted","state":"open","recordType":"discussion","recordSubType":"ideation"},"bookmarked":false,"unread":false,"category":{"categoryID":349,"name":"Smartsheet Product Feedback & Ideas","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-product-feedback-%26-ideas","allowedDiscussionTypes":[]},"reactions":[{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":2}],"tags":[{"tagID":268,"urlcode":"Attachments","name":"Attachments"},{"tagID":363,"urlcode":"Idea Submitted","name":"Idea Submitted"}]},{"discussionID":108187,"type":"idea","name":"Cell-level Comments","excerpt":"Cell-level comments would be a huge time saver (similar to Excel) and in the Comments feature bar there could be a tab at the top that reads \"Cell\" next to the \"Row,\" \"Sheet,\" and \"All\" tabs. Currently, I'm spending a lot of time describing columns and going back and forth on communication to confirm columns and which…","snippet":"Cell-level comments would be a huge time saver (similar to Excel) and in the Comments feature bar there could be a tab at the top that reads \"Cell\" next to the \"Row,\" \"Sheet,\" and…","categoryID":349,"dateInserted":"2023-07-27T15:06:03+00:00","dateUpdated":"2023-07-27T15:07:29+00:00","dateLastComment":"2023-07-27T15:06:03+00:00","insertUserID":149231,"insertUser":{"userID":149231,"name":"akrenek","title":"","url":"https:\/\/community.smartsheet.com\/profile\/akrenek","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!2xdR_9Da37w!79DQu8jiP5Q!QvtbcEBDHfV","dateLastActive":"2023-07-27T16:33:12+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭"},"updateUserID":149231,"lastUserID":149231,"lastUser":{"userID":149231,"name":"akrenek","title":"","url":"https:\/\/community.smartsheet.com\/profile\/akrenek","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!2xdR_9Da37w!79DQu8jiP5Q!QvtbcEBDHfV","dateLastActive":"2023-07-27T16:33:12+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":0,"countViews":30,"score":10,"hot":3380943812,"url":"https:\/\/community.smartsheet.com\/discussion\/108187\/cell-level-comments","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/108187\/cell-level-comments","format":"Rich","tagIDs":[319,363,391,441,507,566],"lastPost":{"discussionID":108187,"name":"Cell-level Comments","url":"https:\/\/community.smartsheet.com\/discussion\/108187\/cell-level-comments","dateInserted":"2023-07-27T15:06:03+00:00","insertUserID":149231,"insertUser":{"userID":149231,"name":"akrenek","title":"","url":"https:\/\/community.smartsheet.com\/profile\/akrenek","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!2xdR_9Da37w!79DQu8jiP5Q!QvtbcEBDHfV","dateLastActive":"2023-07-27T16:33:12+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Ideas & Feature Requests","url":"https:\/\/community.smartsheet.com\/categories\/ideas-%26-feature-requests"},{"name":"Smartsheet Product Feedback & Ideas","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-product-feedback-%26-ideas"}],"groupID":null,"statusID":10000,"attributes":{"idea":{"statusNotes":null,"statusID":10000,"status":{"name":"Idea Submitted","state":"open"},"type":"up"}},"status":{"statusID":10000,"name":"Idea Submitted","state":"open","recordType":"discussion","recordSubType":"ideation"},"bookmarked":false,"unread":false,"category":{"categoryID":349,"name":"Smartsheet Product Feedback & Ideas","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-product-feedback-%26-ideas","allowedDiscussionTypes":[]},"reactions":[{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":10}],"tags":[{"tagID":319,"urlcode":"functionality","name":"functionality"},{"tagID":363,"urlcode":"Idea Submitted","name":"Idea Submitted"},{"tagID":391,"urlcode":"product-development","name":"Product Development"},{"tagID":441,"urlcode":"comments-and-conversations","name":"Comments and Conversations"},{"tagID":507,"urlcode":"enhancement-request","name":"Enhancement Request"},{"tagID":566,"urlcode":"idea","name":"idea"}]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&includeChildCategories=1&dateInserted=%3E2023-07-01T04%3A20%3A55%2B00%3A00&type%5B0%5D=Idea&excludeHiddenCategories=1&siteSectionID=0&sort=-hot&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser","prevURL":null,"currentPage":1,"total":174,"limit":3},"title":"Trending Ideas","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">