Annual Reminder Based on Date Entered

James Hicks

I've searched here for this, but I can't come up with a solution in workflows to do what I need.

What I need is fairly simple: I need to remind users automatically every year to requalify for training in my company. I have a Smartsheet where employees can enter a date in a date column based on when they completed their last training qualification. I'd like to automatically send a reminder to that person based on the date entered in the date column at the same time the following year.

I hope my question makes sense, thanks in advance.

Andrée Starå

Hi@James Hicks

I hope you're well and safe!

Try something like this in a Workflow.

Would that work/help?

I hope that helps!

Be safe, and have a fantastic weekend!

Best,

Andrée Starå| Workflow Consultant / CEO @WORK BOLD

✅我的帖子(s) help or answer your question or solve your problem? Please support the Community bymarking it Insightful/Vote Up, Awesome, or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

ker9

Hi@James Hicks

Your trigger can be when a date is reached, 365 days after your date field:

Change the time to whatever is appropriate and you can also setup other conditions.

Hope this helps!

Andrée Starå

Hi@James Hicks

I hope you're well and safe!

Try something like this in a Workflow.

Would that work/help?

I hope that helps!

Be safe, and have a fantastic weekend!

Best,

Andrée Starå| Workflow Consultant / CEO @WORK BOLD

✅我的帖子(s) help or answer your question or solve your problem? Please support the Community bymarking it Insightful/Vote Up, Awesome, or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

James Hicks

Hi @James Hicks<\/a> <\/p>

I hope you're well and safe!<\/p>

Try something like this in a Workflow.<\/p>

https:\/\/us.v-cdn.net\/6031209\/uploads\/VAYHNTP1Y5WU\/image.png<\/a><\/p>

Would that work\/help? <\/p>

I hope that helps!<\/p>

Be safe, and have a fantastic weekend!<\/p>

Best,<\/p>

Andrée Starå<\/strong><\/a> | Workflow Consultant \/ CEO @ WORK BOLD<\/strong><\/a><\/p>

✅Did my post(s) help or answer your question or solve your problem? Please support the Community by <\/em>marking it Insightful\/Vote Up, Awesome, or\/and as the accepted answer<\/em><\/strong>. It will make it easier for others to find a solution or help to answer!<\/em><\/p>","bodyRaw":"[{\"insert\":\"Hi \"},{\"insert\":{\"mention\":{\"name\":\"James Hicks\",\"userID\":161640}}},{\"insert\":\" \\nI hope you're well and safe!\\nTry something like this in a Workflow.\\n\"},{\"insert\":\"https:\\\/\\\/us.v-cdn.net\\\/6031209\\\/uploads\\\/VAYHNTP1Y5WU\\\/image.png\",\"attributes\":{\"link\":\"https:\\\/\\\/us.v-cdn.net\\\/6031209\\\/uploads\\\/VAYHNTP1Y5WU\\\/image.png\"}},{\"insert\":\"\\n\"},{\"insert\":\"Would that work\\\/help? \\nI hope that helps!\\nBe safe, and have a fantastic weekend!\\nBest,\\n\"},{\"attributes\":{\"bold\":true,\"link\":\"mailto:andree@workbold.com\"},\"insert\":\"Andrée Starå\"},{\"insert\":\" | Workflow Consultant \\\/ CEO @ \"},{\"attributes\":{\"bold\":true,\"link\":\"https:\\\/\\\/workbold.com\\\/\"},\"insert\":\"WORK BOLD\"},{\"insert\":\"\\n✅\"},{\"attributes\":{\"italic\":true},\"insert\":\"Did my post(s) help or answer your question or solve your problem? Please support the Community by \"},{\"attributes\":{\"italic\":true,\"bold\":true},\"insert\":\"marking it Insightful\\\/Vote Up, Awesome, or\\\/and as the accepted answer\"},{\"attributes\":{\"italic\":true},\"insert\":\". It will make it easier for others to find a solution or help to answer!\"},{\"insert\":\"\\n\"}]","format":"rich","dateInserted":"2023-05-19T20:15:02+00:00","insertUser":{"userID":8888,"name":"Andrée Starå","title":"Smartsheet Expert Consultant & Partner | Workflow Consultant \/ CEO @ WORK BOLD","url":"https:\/\/community.smartsheet.com\/profile\/Andr%C3%A9e%20Star%C3%A5","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/0PAU3GBYQLBT\/nXWM7QXGD6464.jpg","dateLastActive":"2023-07-30T16:56:09+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"},"displayOptions":{"showUserLabel":false,"showCompactUserInfo":true,"showDiscussionLink":false,"showPostLink":false,"showCategoryLink":false,"renderFullContent":false,"expandByDefault":false},"url":"https:\/\/community.smartsheet.com\/discussion\/comment\/376830#Comment_376830","embedType":"quote"}"> https://community.smartsheet.com/discussion/comment/376830#Comment_376830

THANK YOU Andreé! That worked for me, but there is one other refinement I'd like to add to that workflow. There are limited options for the "days after" field, 365 days after, the 180 days after below that. Ideally, I'd like to notify people in the week leading up to the year mark. If I select custom recurrence, the options are limited to selecting a single date only. Is there a way to make a recurring reminder while still referencing the date entered into the date column field?

Thanks again.