Bulk download of all the PDF attachments in a worksheet

Pragati Trivedi
Pragati Trivedi ✭
edited 06/09/23 inSmartsheet Basics

Hello Community,

I am quite new to the Smartsheet and came here to get some advice from you all, i would like to know if there is a way to download all the PDFs attached in different rows of worksheet at one go if the attachments are more than 1000, it would be very helpful if you can guide me through the process, i am a licensee hence also want to know if the other users apart from me can do this as well?

Thank You

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  • ker9
    ker9 ✭✭✭✭✭✭
    Answer ✓

    @Pragati Trivedi

    If you open the attachments using the icon on the right and you have appropriate level of rights to do this, you can download all. I don't know if there is a size or quantity limit.

    image.png

    Another option is to select multiple files and download groups of files.

    Hope this helps!

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@Jillian M<\/a> an IF statement will do what you need.<\/p>

=if([Column Name]@row=\"Value\",1,0)<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":321,"name":"Smartsheet Basics","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-basics%2B","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":107883,"type":"question","name":"Moving closed \"tickets\" to a second sheet","excerpt":"I have a sheet where we log our support as it comes in. I have a \"completed\" check box to check once it is finished. It also has a date created field. I setup a second copy of the sheet. On the first sheet I added automation to move any row that is \"completed\" and over 3 days old to the second sheet. This works well.…","snippet":"I have a sheet where we log our support as it comes in. I have a \"completed\" check box to check once it is finished. It also has a date created field. I setup a second copy of the…","categoryID":321,"dateInserted":"2023-07-20T20:03:02+00:00","dateUpdated":null,"dateLastComment":"2023-07-20T20:49:17+00:00","insertUserID":163730,"insertUser":{"userID":163730,"name":"TheoR74","title":"Manager","url":"https:\/\/community.smartsheet.com\/profile\/TheoR74","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-07-21T18:44:41+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":163730,"lastUser":{"userID":163730,"name":"TheoR74","title":"Manager","url":"https:\/\/community.smartsheet.com\/profile\/TheoR74","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-07-21T18:44:41+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":2,"countViews":35,"score":null,"hot":3379770739,"url":"https:\/\/community.smartsheet.com\/discussion\/107883\/moving-closed-tickets-to-a-second-sheet","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/107883\/moving-closed-tickets-to-a-second-sheet","format":"Rich","tagIDs":[334],"lastPost":{"discussionID":107883,"commentID":386291,"name":"Re: Moving closed \"tickets\" to a second sheet","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/386291#Comment_386291","dateInserted":"2023-07-20T20:49:17+00:00","insertUserID":163730,"insertUser":{"userID":163730,"name":"TheoR74","title":"Manager","url":"https:\/\/community.smartsheet.com\/profile\/TheoR74","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-07-21T18:44:41+00:00","banned":0,"punished":0,"private":false,"label":"✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Smartsheet Basics","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-basics%2B"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-07-20T20:50:00+00:00","dateAnswered":"2023-07-20T20:14:12+00:00","acceptedAnswers":[{"commentID":386274,"body":"

@TheoR74<\/a>,<\/p>

As long as your destination sheet doesn't have the numbering column setup as an Auto Number, you should be fine. In your destination sheet, keep the numbering column as a \"Text\/Number\" column instead.<\/p>

BRgds,<\/p>

-Ray<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":321,"name":"Smartsheet Basics","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-basics%2B","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":334,"urlcode":"automations","name":"Automations"}]},{"discussionID":107872,"type":"question","name":"Using Sum function on 2 referring pages","excerpt":"I am trying to sum to different cells on 2 different Smart Sheets and I I keep on getting a #UNPARSEABLE error. It works fine when it references only 1 sheet but I need to sum probably about 20+ sheets when I am done. Just testing with 2 right now. Any help is appreciated =SUM({AAA Pet Services - Sign Ups Range 1}{AAA Pet…","snippet":"I am trying to sum to different cells on 2 different Smart Sheets and I I keep on getting a #UNPARSEABLE error. It works fine when it references only 1 sheet but I need to sum…","categoryID":321,"dateInserted":"2023-07-20T17:37:32+00:00","dateUpdated":null,"dateLastComment":"2023-07-20T18:10:31+00:00","insertUserID":163722,"insertUser":{"userID":163722,"name":"John C0","url":"https:\/\/community.smartsheet.com\/profile\/John%20C0","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-07-20T18:10:00+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":163722,"lastUser":{"userID":163722,"name":"John C0","url":"https:\/\/community.smartsheet.com\/profile\/John%20C0","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-07-20T18:10:00+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":2,"countViews":34,"score":null,"hot":3379752483,"url":"https:\/\/community.smartsheet.com\/discussion\/107872\/using-sum-function-on-2-referring-pages","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/107872\/using-sum-function-on-2-referring-pages","format":"Rich","lastPost":{"discussionID":107872,"commentID":386231,"name":"Re: Using Sum function on 2 referring pages","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/386231#Comment_386231","dateInserted":"2023-07-20T18:10:31+00:00","insertUserID":163722,"insertUser":{"userID":163722,"name":"John C0","url":"https:\/\/community.smartsheet.com\/profile\/John%20C0","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-07-20T18:10:00+00:00","banned":0,"punished":0,"private":false,"label":"✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Smartsheet Basics","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-basics%2B"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-07-20T18:10:07+00:00","dateAnswered":"2023-07-20T17:56:18+00:00","acceptedAnswers":[{"commentID":386226,"body":"

=SUM({AAA Pet Services - Sign Ups Range 1}, {AAA Pet Services - Sign Ups Option 2 Range 1})<\/p>

A comma is needed between each range to sum.<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":321,"name":"Smartsheet Basics","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-basics%2B","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&categoryID=321&includeChildCategories=1&type%5B0%5D=Question&excludeHiddenCategories=1&sort=-hot&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser&status=accepted","prevURL":null,"currentPage":1,"total":4868,"limit":3},"title":"Trending in Smartsheet Basics","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">

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