Attachments and Deleted Users

My company uses onedrive to upload attachments to sheets. If a user uploads attachments via onedrive and the employee is deleted or deactivated, will the files still be accessible?

Best Answer

  • Paul Newcome
    Paul Newcome ✭✭✭✭✭✭
    Answer ✓

    As long as the document is still available in OneDrive, the document should still be available in Smartsheet. Think of it as a URL to a website. As long as the website is still up, it doesn't matter who the owner is.

Answers

  • Paul Newcome
    Paul Newcome ✭✭✭✭✭✭
    Answer ✓

    As long as the document is still available in OneDrive, the document should still be available in Smartsheet. Think of it as a URL to a website. As long as the website is still up, it doesn't matter who the owner is.

You are more than welcome!<\/p>

Glad to hear that it worked for your present use-case. <\/p>

Remember! <\/strong>Did my post help or answer your question or solve your problem? Please help the Community by <\/em>marking it as the accepted answer\/helpful<\/em><\/strong>. It will make it easier for others to find a solution or help to answer!<\/em><\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":343,"name":"Add Ons and Integrations","url":"https:\/\/community.smartsheet.com\/categories\/apps-and-integrations","allowedDiscussionTypes":["discussion","question"]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":109291,"type":"question","name":"How do I make a global sheet\/report\/dashboard name change","excerpt":"I use Control Center to provision new projects. How do I globally change sheet\/report\/dashboard names' suffix after a project has been provisioned and is underway? For example, if the suffix was \"Enterprise Business Unit\", and now I want it to be \"Enterprise BU\".","snippet":"I use Control Center to provision new projects. How do I globally change sheet\/report\/dashboard names' suffix after a project has been provisioned and is underway? For example, if…","categoryID":343,"dateInserted":"2023-08-22T18:03:46+00:00","dateUpdated":null,"dateLastComment":"2023-08-22T19:36:01+00:00","insertUserID":149249,"insertUser":{"userID":149249,"name":"ShannonTozier","url":"https:\/\/community.smartsheet.com\/profile\/ShannonTozier","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!pxvQ6TiroDw!HCDQ32y7iGY!YRwAmRkBQEG","dateLastActive":"2023-08-22T19:51:10+00:00","banned":0,"punished":0,"private":false,"label":"✭✭"},"updateUserID":null,"lastUserID":45516,"lastUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-08-23T01:18:48+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":1,"countViews":17,"score":null,"hot":3385460987,"url":"https:\/\/community.smartsheet.com\/discussion\/109291\/how-do-i-make-a-global-sheet-report-dashboard-name-change","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/109291\/how-do-i-make-a-global-sheet-report-dashboard-name-change","format":"Rich","tagIDs":[466,582],"lastPost":{"discussionID":109291,"commentID":391983,"name":"Re: How do I make a global sheet\/report\/dashboard name change","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/391983#Comment_391983","dateInserted":"2023-08-22T19:36:01+00:00","insertUserID":45516,"insertUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-08-23T01:18:48+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Add Ons and Integrations","url":"https:\/\/community.smartsheet.com\/categories\/apps-and-integrations"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-08-22T19:51:29+00:00","dateAnswered":"2023-08-22T19:36:01+00:00","acceptedAnswers":[{"commentID":391983,"body":"

There is no way to do that through Global Updates. You will need to either do it manually or through the API.<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":343,"name":"Add Ons and Integrations","url":"https:\/\/community.smartsheet.com\/categories\/apps-and-integrations","allowedDiscussionTypes":["discussion","question"]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":466,"urlcode":"control-center","name":"Control Center"},{"tagID":582,"urlcode":"global-updates","name":"global updates"}]},{"discussionID":109130,"type":"question","name":"//www.santa-greenland.com/community/discussion/108931/\"Get Sheet\" in Bridge not working","excerpt":"Ok I scrubbed the forum and can't find an answer. I have Bridge workflow that calls \"Get Sheet\" twice. She image. The second is not providing an output, but the Run complete successfully. I specified the SheetID, I am the owner of that sheet.","snippet":"Ok I scrubbed the forum and can't find an answer. I have Bridge workflow that calls \"Get Sheet\" twice. She image. The second is not providing an output, but the Run complete…","categoryID":343,"dateInserted":"2023-08-18T02:50:31+00:00","dateUpdated":null,"dateLastComment":"2023-08-21T08:21:37+00:00","insertUserID":148386,"insertUser":{"userID":148386,"name":"dsmitts.jay","url":"https:\/\/community.smartsheet.com\/profile\/dsmitts.jay","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!Asq033UutIg!DAu0A77Sx_w!NYd7SSBcGwv","dateLastActive":"2023-08-20T18:41:52+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭"},"updateUserID":null,"lastUserID":91566,"lastUser":{"userID":91566,"name":"Genevieve P.","title":"Community Manager","url":"https:\/\/community.smartsheet.com\/profile\/Genevieve%20P.","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/KHY4Y67W0VRX\/nF76D5N9MFB28.png","dateLastActive":"2023-08-22T17:41:59+00:00","banned":0,"punished":0,"private":false,"label":"Employee Admin"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":5,"countViews":47,"score":null,"hot":3384936128,"url":"https:\/\/community.smartsheet.com\/discussion\/109130\/get-sheet-in-bridge-not-working","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/109130\/get-sheet-in-bridge-not-working","format":"Rich","lastPost":{"discussionID":109130,"commentID":391563,"name":"Re: \"Get Sheet\" in Bridge not working","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/391563#Comment_391563","dateInserted":"2023-08-21T08:21:37+00:00","insertUserID":91566,"insertUser":{"userID":91566,"name":"Genevieve P.","title":"Community Manager","url":"https:\/\/community.smartsheet.com\/profile\/Genevieve%20P.","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/KHY4Y67W0VRX\/nF76D5N9MFB28.png","dateLastActive":"2023-08-22T17:41:59+00:00","banned":0,"punished":0,"private":false,"label":"Employee Admin"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Add Ons and Integrations","url":"https:\/\/community.smartsheet.com\/categories\/apps-and-integrations"}],"groupID":null,"statusID":3,"image":{"url":"https:\/\/us.v-cdn.net\/6031209\/uploads\/2USQVMXJ1B6S\/image.png","urlSrcSet":{"10":"","300":"","800":"","1200":"","1600":""},"alt":"image.png"},"attributes":{"question":{"status":"accepted","dateAccepted":"2023-08-21T08:21:28+00:00","dateAnswered":"2023-08-18T16:40:11+00:00","acceptedAnswers":[{"commentID":391426,"body":"

Hi @dsmitts.jay<\/a> <\/p>

Thank you for the screen captures!<\/p>

Would you mind testing something? Can you add a State<\/strong> before the second Get Sheet? It can be named anything, such as \"SecondGetSheet\" or something similar. <\/p>

My current guess at this point is that since you have two modules with the exact same name under the exact same state, the Run Log is only able to register one of them. Adding a State with a unique name above your second Get Sheet should bring the results into the Run Log for you... but let me know if it doesn't!<\/p>

Thanks,<\/p>

Genevieve<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":343,"name":"Add Ons and Integrations","url":"https:\/\/community.smartsheet.com\/categories\/apps-and-integrations","allowedDiscussionTypes":["discussion","question"]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&categoryID=343&includeChildCategories=1&type%5B0%5D=Question&excludeHiddenCategories=1&sort=-dateLastComment&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser&status=accepted","prevURL":null,"currentPage":1,"total":643,"limit":3},"title":"Trending Posts","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">

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