Identify Workflow from ID?

Samuel Mueller
Samuel Mueller Overachievers
inSmartsheet Basics

Good morning, got a random one. Is there any way to identify what sheet or workflow an automation ran from? I got a rogue automation this morning, and I don't know what sheet it lives in. However, I noticed at the bottom of the email, there is an ID number, similar to a sheet or row ID. Is there any way, maybe with the API, to identify this workflow and see where it came from?

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  • Paul Newcome
    Paul Newcome ✭✭✭✭✭✭
    编辑的08/18/23

    There may be a way to do it through the API, but looking at the documentation it doesn't seem to be super straight forward.


    Basically you can get a list of sheets through the API, and you can also get a list of automations (including ID) through the API.


    I imagine that since that is the case, you should be able to generate a list of all automations with their sheets (maybe creating a list in SS somewhere).


    Edit To Update:

    You can also delete an automation through the API as long as you have the workflow ID as well as the sheet ID.

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  • Samuel Mueller
    Samuel Mueller Overachievers

    @Paul Newcomeyeah that's what I was looking at too, but I don't know what sheet it came from and we have over 10000 sheets it would take a long time to loop through them.

    Was hoping I was missing something and there would be a call like Get Workflow and have it tell me what sheet it came from.

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  • Paul Newcome
    Paul Newcome ✭✭✭✭✭✭
    Answer ✓

    Yeah. That does sound like it could take awhile. Haha. And if you knew the sheet I'd, you'd be able to just jump to it in SS instead of needing the api.


    Maybe a product enhancement request to expand the workflow portion of the api to include the sheet id is in order.

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  • Hamza1
    Hamza1 Moderator
    Answer ✓

    Hi@Samuel Mueller,

    To add to Paul’s input, I believe contacting the Support team through thecustomer support portaland providing the workflow ID is the easiest way to get assistance with locating the sheet.

    Cheers,

    Hamza

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Categories

You would set up conditions so that it will only send when Category is \"Project Name\" or Category is \"Objective\", so on and so forth then set up a \"custom message and only select the Category (if needed to provide context) and Description columns.<\/p>


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<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":321,"name":"Smartsheet Basics","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-basics%2B","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":334,"urlcode":"automations","name":"Automations"}]},{"discussionID":109419,"type":"question","name":"Error When Importing Google Sheet","excerpt":"I was able to import this sheet successfully once as a test. Now when I try to import I get the attached error that states that the Excel file is invalid, but I didn't select to import and excel file! Any help would be appreciated!","snippet":"I was able to import this sheet successfully once as a test. Now when I try to import I get the attached error that states that the Excel file is invalid, but I didn't select to…","categoryID":321,"dateInserted":"2023-08-24T17:09:06+00:00","dateUpdated":null,"dateLastComment":"2023-08-24T20:30:09+00:00","insertUserID":165633,"insertUser":{"userID":165633,"name":"BudGarrison","title":"Project Manager","url":"https:\/\/community.smartsheet.com\/profile\/BudGarrison","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-08-24T20:29:18+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":165633,"lastUser":{"userID":165633,"name":"BudGarrison","title":"Project Manager","url":"https:\/\/community.smartsheet.com\/profile\/BudGarrison","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-08-24T20:29:18+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":2,"countViews":28,"score":null,"hot":3385807155,"url":"https:\/\/community.smartsheet.com\/discussion\/109419\/error-when-importing-google-sheet","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/109419\/error-when-importing-google-sheet","format":"Rich","tagIDs":[219,445],"lastPost":{"discussionID":109419,"commentID":392484,"name":"Re: Error When Importing Google Sheet","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/392484#Comment_392484","dateInserted":"2023-08-24T20:30:09+00:00","insertUserID":165633,"insertUser":{"userID":165633,"name":"BudGarrison","title":"Project Manager","url":"https:\/\/community.smartsheet.com\/profile\/BudGarrison","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-08-24T20:29:18+00:00","banned":0,"punished":0,"private":false,"label":"✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Smartsheet Basics","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-basics%2B"}],"groupID":null,"statusID":3,"image":{"url":"https:\/\/us.v-cdn.net\/6031209\/uploads\/A73RHH8WRAUW\/capture-jpg.jpg","urlSrcSet":{"10":"","300":"","800":"","1200":"","1600":""},"alt":"Capture.JPG"},"attributes":{"question":{"status":"accepted","dateAccepted":"2023-08-24T20:30:03+00:00","dateAnswered":"2023-08-24T20:09:35+00:00","acceptedAnswers":[{"commentID":392473,"body":"

Is there any data in the source file?<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":321,"name":"Smartsheet Basics","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-basics%2B","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":219,"urlcode":"sheets","name":"Sheets"},{"tagID":445,"urlcode":"importing-and-exporting","name":"Importing and Exporting"}]},{"discussionID":109378,"type":"question","name":"How do I change the font (size and type) in a pie chart?","excerpt":"Hello, As per the attached screen shot, I am trying to change the size of the font (%ages) in the pie chart but unable to do so? I changed the font in the legend but not sure if it is possible to change it in the actual percentages? Please advise. Thanks","snippet":"Hello, As per the attached screen shot, I am trying to change the size of the font (%ages) in the pie chart but unable to do so? I changed the font in the legend but not sure if…","categoryID":321,"dateInserted":"2023-08-24T06:25:39+00:00","dateUpdated":null,"dateLastComment":"2023-08-25T05:29:52+00:00","insertUserID":158545,"insertUser":{"userID":158545,"name":"Safiya B","url":"https:\/\/community.smartsheet.com\/profile\/Safiya%20B","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-08-25T05:28:53+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":158545,"lastUser":{"userID":158545,"name":"Safiya B","url":"https:\/\/community.smartsheet.com\/profile\/Safiya%20B","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-08-25T05:28:53+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":2,"countViews":24,"score":null,"hot":3385800931,"url":"https:\/\/community.smartsheet.com\/discussion\/109378\/how-do-i-change-the-font-size-and-type-in-a-pie-chart","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/109378\/how-do-i-change-the-font-size-and-type-in-a-pie-chart","format":"Rich","lastPost":{"discussionID":109378,"commentID":392520,"name":"Re: How do I change the font (size and type) in a pie chart?","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/392520#Comment_392520","dateInserted":"2023-08-25T05:29:52+00:00","insertUserID":158545,"insertUser":{"userID":158545,"name":"Safiya B","url":"https:\/\/community.smartsheet.com\/profile\/Safiya%20B","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-08-25T05:28:53+00:00","banned":0,"punished":0,"private":false,"label":"✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Smartsheet Basics","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-basics%2B"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-08-25T05:28:50+00:00","dateAnswered":"2023-08-24T09:55:27+00:00","acceptedAnswers":[{"commentID":392270,"body":"

@Safiya B<\/a> <\/p>

Sadly you are unable to change the label font and size. Have you tried changing to a Semicircle pie at all? That sometimes sorts out labelling issues!<\/p>

Kind regards<\/p>

Debbie<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":321,"name":"Smartsheet Basics","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-basics%2B","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&categoryID=321&includeChildCategories=1&type%5B0%5D=Question&excludeHiddenCategories=1&sort=-hot&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser&status=accepted","prevURL":null,"currentPage":1,"total":4987,"limit":3},"title":"Trending in Smartsheet Basics","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">

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