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Question

Steve McCann ✭

07/09/15 edited 12/09/19 inArchived 2015 Posts

Has anyone used Smartsheet to track company vehicle miles, gas usage, etc.

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SashaR ✭

07/15/15

How do you currently track this information? It may be possible to build a similar solution in Smartsheet if you provided more details about your current process and how you want to improve it.

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Richard Rymill SBP ✭✭✭✭✭✭

07/22/15

This is really easy to do with most of the input being from a Smartsheet Form from each of the drivers/users. They can each have their own version of the form now, since the last update. Why not include a photocopy of the Receipt, Speedo, damage etc.

One client of ours uses this to send in vehicle defect reports to HQ. Why would you use anything else?

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Ok. What if we do this (column formula):<\/p>

=IF(COUNT(ANCESTORS([Task Name]@row))>1, INDEX(ANCESTORS([Task Name]@row), 2))<\/p>

<\/p>

I've never needed the first column reference before, but maybe it is just being picky for some reason.<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":254,"urlcode":"Formulas","name":"Formulas"}]},{"discussionID":108606,"type":"question","name":"How do I calculate the count of project days within a quarter given the project start and end dates?","excerpt":"I have a sheet with all of the current projects, each project is along one row. I'm looking to create a column formula that is a count of project days if the project falls within a specific quarter. I've tried to type this out but cannot get the syntax right in smartsheets. I was thinking it would be one IFS statement with…","snippet":"I have a sheet with all of the current projects, each project is along one row. I'm looking to create a column formula that is a count of project days if the project falls within…","categoryID":322,"dateInserted":"2023-08-07T14:45:21+00:00","dateUpdated":null,"dateLastComment":"2023-08-07T15:41:06+00:00","insertUserID":164666,"insertUser":{"userID":164666,"name":"mlj","url":"https:\/\/community.smartsheet.com\/profile\/mlj","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-08-07T20:01:24+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":45516,"lastUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-08-07T21:40:15+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":1,"countViews":19,"score":null,"hot":3382842987,"url":"https:\/\/community.smartsheet.com\/discussion\/108606\/how-do-i-calculate-the-count-of-project-days-within-a-quarter-given-the-project-start-and-end-dates","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/108606\/how-do-i-calculate-the-count-of-project-days-within-a-quarter-given-the-project-start-and-end-dates","format":"Rich","lastPost":{"discussionID":108606,"commentID":389244,"name":"Re: How do I calculate the count of project days within a quarter given the project start and end dates?","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/389244#Comment_389244","dateInserted":"2023-08-07T15:41:06+00:00","insertUserID":45516,"insertUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-08-07T21:40:15+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-08-07T20:01:21+00:00","dateAnswered":"2023-08-07T15:41:06+00:00","acceptedAnswers":[{"commentID":389244,"body":"

There is no IFS function in Smartsheet. Try this instead.<\/p>

<\/p>

=MAX(NETWORKDAYS(MAX([Start Date]@row, DATE(2023, 01, 01)), MIN([End Date]@row, DATE(2023, 03, 31))), 0)<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":108604,"type":"question","name":"Report\/Dashboard Question","excerpt":"Hi all, I am building reports and a dashboard for the support tickets my team receives. I want to create a report and chart to show the number of tickets our clients have submitted so far this year. Since we have well over a 100 clients, there are some clients that have only submitted 1 ticket this year. I'm trying to…","snippet":"Hi all, I am building reports and a dashboard for the support tickets my team receives. I want to create a report and chart to show the number of tickets our clients have…","categoryID":322,"dateInserted":"2023-08-07T13:15:56+00:00","dateUpdated":null,"dateLastComment":"2023-08-07T15:58:04+00:00","insertUserID":158227,"insertUser":{"userID":158227,"name":"BristolCVN","url":"https:\/\/community.smartsheet.com\/profile\/BristolCVN","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-08-07T15:58:53+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":45516,"lastUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-08-07T21:40:15+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":3,"countViews":34,"score":null,"hot":3382839840,"url":"https:\/\/community.smartsheet.com\/discussion\/108604\/report-dashboard-question","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/108604\/report-dashboard-question","format":"Rich","tagIDs":[265,292],"lastPost":{"discussionID":108604,"commentID":389261,"name":"Re: Report\/Dashboard Question","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/389261#Comment_389261","dateInserted":"2023-08-07T15:58:04+00:00","insertUserID":45516,"insertUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-08-07T21:40:15+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-08-07T15:51:58+00:00","dateAnswered":"2023-08-07T14:26:43+00:00","acceptedAnswers":[{"commentID":389214,"body":"

You will need a helper column on the source sheet with a formula (checking a box in the below) to show which rows should not be included.<\/p>

=IF(COUNTIFS(Client:Client, @cell = Client@row) = 1, 1)<\/p>

<\/p>

The above should check the box on all rows where there is only a single entry for that client. You can then include a filter in your report to show rows where that box is not checked.<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":265,"urlcode":"Reports","name":"Reports"},{"tagID":292,"urlcode":"Dashboards","name":"Dashboards"}]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&includeChildCategories=1&type%5B0%5D=Question&excludeHiddenCategories=1&siteSectionID=0&sort=-hot&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser&status=accepted","prevURL":null,"currentPage":1,"total":10000,"limit":3},"title":"Trending Posts","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">