Using COUNTIFS to count number of occurrences within two different sheets = UNPARSEABLE

Hello - This is my first time using this community. I am trying count across two sheets to count the number of times a name is present in a column. They could be contained in both or just one sheet. My formula is continually wrong and from experience I know that it is likely something little that I am missing. Here is the latest one I have tried:

=COUNTIFS({Polaris minus CSC Creator}, =Creator@row, {Polaris minus CSC Date}, >=DATE(2022, 1, 1), {Polaris minus CSC Date}, <=DATE(2022, 12, 31)), {Polaris CSC Open}, OR({Polaris CSC Range 2}, =Creator@row, {Polaris CSC Open}, >=DATE(2022, 1, 1), {Polaris CSC Open}, <=DATE(2022, 12, 31))

Best Answer

  • Carson Penticuff
    Carson Penticuff ✭✭✭✭✭✭
    Answer ✓

    I understand what you are attempting to do, but I am not 100% confident that I interpreted which references belong to which sheet in the formula. Try this and see if it works:

    =COUNTIFS({Polaris minus CSC Creator}, =Creator@row, {Polaris minus CSC Date}, >=DATE(2022, 1, 1), {Polaris minus CSC Date}, <=DATE(2022, 12, 31)) + COUNTIFS(({Polaris CSC Range 2}, =Creator@row, {Polaris CSC Open}, >=DATE(2022, 1, 1), {Polaris CSC Open}, <=DATE(2022, 12, 31))

    The general concept here is to break your formula up into two different COUNTIFS statements. The first half of your formula seems to be exactly right. You should then essentially write the same formula for the second sheet and add the results of those two statements together.

Answers

  • Carson Penticuff
    Carson Penticuff ✭✭✭✭✭✭
    Answer ✓

    I understand what you are attempting to do, but I am not 100% confident that I interpreted which references belong to which sheet in the formula. Try this and see if it works:

    =COUNTIFS({Polaris minus CSC Creator}, =Creator@row, {Polaris minus CSC Date}, >=DATE(2022, 1, 1), {Polaris minus CSC Date}, <=DATE(2022, 12, 31)) + COUNTIFS(({Polaris CSC Range 2}, =Creator@row, {Polaris CSC Open}, >=DATE(2022, 1, 1), {Polaris CSC Open}, <=DATE(2022, 12, 31))

    The general concept here is to break your formula up into two different COUNTIFS statements. The first half of your formula seems to be exactly right. You should then essentially write the same formula for the second sheet and add the results of those two statements together.

  • Michele R
    Michele R
    edited 10/02/23

    Thank you Carson! This matches the formula I ended the evening with. I found the problem this morning as well, my reference sheet link somehow got mixed. THANK YOU for your help.

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Hi MeganHaro<\/strong><\/a>,<\/p>

You can use the below formula for the required condition-<\/p>

=IF(NOT(ISBLANK([Agent Name]@row)), \"Yellow\", \"//www.santa-greenland.com/community/discussion/111022/\")<\/p>

Thank You!<\/p>

Anjanesh Vaidya<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":111089,"type":"question","name":"COUNTIF\/S Sheet 2 has \"Auto Doors\" in dropdown","excerpt":"Hello! New to Smartsheet and trying to get a ticketing system going for our FY 2024. I've done a Form already and am working on a metrics sheet for a Dashboard. This is all VERY new to me and I've had no training but I got a subscription and trying to make the best of it. I have Sheet 1 where the Form responses go to. I…","snippet":"Hello! New to Smartsheet and trying to get a ticketing system going for our FY 2024. I've done a Form already and am working on a metrics sheet for a Dashboard. This is all VERY…","categoryID":322,"dateInserted":"2023-10-02T23:07:22+00:00","dateUpdated":null,"dateLastComment":"2023-10-03T05:37:23+00:00","insertUserID":167845,"insertUser":{"userID":167845,"name":"AllyCosenza","title":"Project Coordinator","url":"https:\/\/community.smartsheet.com\/profile\/AllyCosenza","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-10-03T05:36:26+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":167845,"lastUser":{"userID":167845,"name":"AllyCosenza","title":"Project Coordinator","url":"https:\/\/community.smartsheet.com\/profile\/AllyCosenza","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-10-03T05:36:26+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":2,"countViews":17,"score":null,"hot":3392600685,"url":"https:\/\/community.smartsheet.com\/discussion\/111089\/countif-s-sheet-2-has-auto-doors-in-dropdown","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/111089\/countif-s-sheet-2-has-auto-doors-in-dropdown","format":"Rich","lastPost":{"discussionID":111089,"commentID":398009,"name":"Re: COUNTIF\/S Sheet 2 has \"Auto Doors\" in dropdown","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/398009#Comment_398009","dateInserted":"2023-10-03T05:37:23+00:00","insertUserID":167845,"insertUser":{"userID":167845,"name":"AllyCosenza","title":"Project Coordinator","url":"https:\/\/community.smartsheet.com\/profile\/AllyCosenza","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-10-03T05:36:26+00:00","banned":0,"punished":0,"private":false,"label":"✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"image":{"url":"https:\/\/us.v-cdn.net\/6031209\/uploads\/VA8DQ9REC35N\/image.png","urlSrcSet":{"10":"","300":"","800":"","1200":"","1600":""},"alt":"image.png"},"attributes":{"question":{"status":"accepted","dateAccepted":"2023-10-03T05:33:29+00:00","dateAnswered":"2023-10-02T23:22:56+00:00","acceptedAnswers":[{"commentID":397999,"body":"

Hello and welcome!<\/p>

If your Program list in Sheet 2 is written out to match the option in your form and entries in Sheet 2, then you can just reference those for look up:<\/p>

=COUNTIF({Task Request Range 1},=Program@row)<\/p>

Where \"Program\" is the actual column header you have the list Auto Doors, Baler, Compactors, etc.<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":111081,"type":"question","name":"Combining selected cells into one cell ignoring blanks?","excerpt":"Hello all, I am trying to combine cell into one cell and I have found a couple other community posts covering this issue. The only problem is that their solution only applies if you are trying to collect the entire row, I need specific row. Originally, I did this just by using JOIN and then selecting each cell, separated…","snippet":"Hello all, I am trying to combine cell into one cell and I have found a couple other community posts covering this issue. The only problem is that their solution only applies if…","categoryID":322,"dateInserted":"2023-10-02T20:25:16+00:00","dateUpdated":null,"dateLastComment":"2023-10-02T21:09:01+00:00","insertUserID":167760,"insertUser":{"userID":167760,"name":"toca1","title":"User","url":"https:\/\/community.smartsheet.com\/profile\/toca1","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-10-02T21:06:06+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":167760,"lastUser":{"userID":167760,"name":"toca1","title":"User","url":"https:\/\/community.smartsheet.com\/profile\/toca1","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-10-02T21:06:06+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":6,"countViews":43,"score":null,"hot":3392562857,"url":"https:\/\/community.smartsheet.com\/discussion\/111081\/combining-selected-cells-into-one-cell-ignoring-blanks","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/111081\/combining-selected-cells-into-one-cell-ignoring-blanks","format":"Rich","tagIDs":[254,587,590],"lastPost":{"discussionID":111081,"commentID":397984,"name":"Re: Combining selected cells into one cell ignoring blanks?","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/397984#Comment_397984","dateInserted":"2023-10-02T21:09:01+00:00","insertUserID":167760,"insertUser":{"userID":167760,"name":"toca1","title":"User","url":"https:\/\/community.smartsheet.com\/profile\/toca1","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-10-02T21:06:06+00:00","banned":0,"punished":0,"private":false,"label":"✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-10-02T20:53:50+00:00","dateAnswered":"2023-10-02T20:52:20+00:00","acceptedAnswers":[{"commentID":397979,"body":"

@toca1<\/a> Yes, you can do that, or you can create helper columns that grab the text from the cells you want and apply the formula to those instead.<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":254,"urlcode":"formulas","name":"Formulas"},{"tagID":587,"urlcode":"join","name":"Join"},{"tagID":590,"urlcode":"collect","name":"collect"}]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&categoryID=322&includeChildCategories=1&type%5B0%5D=Question&excludeHiddenCategories=1&sort=-hot&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser&status=accepted","prevURL":null,"currentPage":1,"total":10000,"limit":3},"title":"Trending in Formulas and Functions ","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">

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