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Tracking the number of project work dates of multiple projects on one calendar
Hi, I am a new user of Smartsheet. I work for a Conservation Corps, where our contracts indicate total number of work days, and the actual work dates vary and move around based on our daily staffing and the sponsor's needs. It only matters that our projects are completed by the end of the fiscal year. I need to track total days worked, using a calendar, becasue many projects have conflicting needs. There are no set start and finish dates. Can Gantt still track this?
Comments
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Travis EmployeeThe Gantt chart will display data from your grid view. The grid view can track this information. As long as you update your grid to represent the accurate amount of days worked, you can use a SUM formula to sum all the days worked or a SUMIF if you need to know on a per user basis.
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JamesR ✭✭✭✭✭✭To add to what Travis has commented, remember that the Project sheet and Gantt bars work on the principle of a Start and finish date for each task and calculated teh number of working days as defined in Project settigs. If you start a task and then need to stop the task due to the lack of staff and then restart the task then you will need to re-enter the task again as Part 2 then Part 3 etc .
I would also suggest that you use the hierarchy structure with a Hierarchy for each contract. the sub tasks then represent the tasks undertaken rather than the tasks planned.
I trust that this make sence, if not come back to us.
Categories
Right. That was to be inserted in place of the COUNTIFS in your existing formula, but I did forget to add the date piece in.<\/p>
COUNTM(COLLECT([Product Sold]:[Product Sold], Agent:Agent, @cell = Agent@row, Date:Date, @cell = Date@row))<\/p>"},{"commentID":385417,"body":"
Bro! that was it! Thank you, I would not thought to use CountM(Collect for this at all. <\/p>
<\/p>
100% thank you!😁<\/span><\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":107627,"type":"question","name":"COUNTIFS question, stumped","excerpt":"I'm trying to count how many \"Yes\" is in the column (options are Yes and No). The column name is \"Do you plan to stay overnight May 1st?\" I feel like this is probably simple but I've been stuck on it for 2 weeks. HALP","snippet":"I'm trying to count how many \"Yes\" is in the column (options are Yes and No). 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An Automation like... Run once a month on this day at this time, If project status is active, Notify Project Leader of all rows assigned to them. There doesn't seem to already be a way to group projects by…","snippet":"I want to notify everyone in my \"Project Leader\" column of only their own projects that are active once a month. An Automation like... Run once a month on this day at this time,…","categoryID":322,"dateInserted":"2023-07-14T14:13:22+00:00","dateUpdated":null,"dateLastComment":"2023-07-14T17:20:10+00:00","insertUserID":151431,"insertUser":{"userID":151431,"name":"Geilisa","url":"https:\/\/community.smartsheet.com\/profile\/Geilisa","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!ZnspmT_we0s!7Ijp-7vLSzs!HbngNM8iINM","dateLastActive":"2023-07-14T17:17:23+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":151431,"lastUser":{"userID":151431,"name":"Geilisa","url":"https:\/\/community.smartsheet.com\/profile\/Geilisa","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!ZnspmT_we0s!7Ijp-7vLSzs!HbngNM8iINM","dateLastActive":"2023-07-14T17:17:23+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":2,"countViews":20,"score":null,"hot":3378700412,"url":"https:\/\/community.smartsheet.com\/discussion\/107619\/automation-for-contact-column-notication-once-month-by-active-for-only-their-projects","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/107619\/automation-for-contact-column-notication-once-month-by-active-for-only-their-projects","format":"Rich","lastPost":{"discussionID":107619,"commentID":385346,"name":"Re: Automation for contact column notication, once month by active, for only their projects.","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/385346#Comment_385346","dateInserted":"2023-07-14T17:20:10+00:00","insertUserID":151431,"insertUser":{"userID":151431,"name":"Geilisa","url":"https:\/\/community.smartsheet.com\/profile\/Geilisa","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!ZnspmT_we0s!7Ijp-7vLSzs!HbngNM8iINM","dateLastActive":"2023-07-14T17:17:23+00:00","banned":0,"punished":0,"private":false,"label":"✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-07-14T17:17:54+00:00","dateAnswered":"2023-07-14T14:23:39+00:00","acceptedAnswers":[{"commentID":385281,"body":" You would set your trigger to be date based and then select the option for Custom Recurrence to set up the monthly portion.<\/p> You would use a condition of the Status column being \"Active\" to apply the filter.<\/p> Then the recipient for the Alert would be \"Send To Contacts In A Cell\" and you would select the Project Leader column which will only send rows meeting the previous condition to the appropriate Project Leader(s). So if I am leader on rows 1, 3, and 5 (assuming they are all active), I will only be alerted to rows 1, 3, and 5.<\/p>
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