Combine IF formulas in one cell

pyennaco
pyennaco ✭✭
edited 12/09/19 inFormulas and Functions

Hello,

I'm trying to create a %Complete column based on a drop down list column called "Status". For example, I'm looking to combine these formulas into one cell, then copy and paste to all other cells in the same column. I'm very new at this and cannot figure it out. If there is a better way top accomplish what I'm after, I'm open to other ideas!

In other words, when I select "Testing" in my Status column, I'm looking for the %Complete cell in the same row to auto-populate an "85%".

=IF(Status11 = "Done", "100%")

=IF(Status11 = "Testing", "85%")

=IF(Status11 = "Approval", "70%")

=IF(Status11 = "In Progress", "50%")

=IF(Status11 = "To Do", "10%")

=IF(Status11 = "Backlog", "0%")

I understand each row wouldn't be "Status11", but the next cell down would be "Status12", so on and so forth. I know that much.:)

Thanks,

Phil

Comments

  • Jim Hook
    Jim Hook ✭✭✭✭✭✭

    Hi Phil,

    I'm not 100% sure I understand what you're trying to do but my first thought is that you can use a nested IF() function to combine multiple IF() formulas into one. The general idea of a nested IF function is as follows assuming the data type you're after is in cell "A1", for example:

    =IF($A$1= "Done", B2,IF($A$1 = "Testing",B3,IF($A$1 = "Approval", B4, IF(......))))

    Basically a nested IF looks at the first condition being true. If it is, then it leaves the value in the next argument in the cell. If not, it goes to the next IF function etc.. Keeping the dollar signs with the A1 cell reference keeps it from changing if you copy the formula and paste it down into additional rows.

    There is a Smartsheet tutorial on nested IF() functions that might help also.

  • Hi Jim,

    I referenced the tutorial on nested IF functions before I posted this, but referenced it again and was able to accomplish what I was after. I was probably forgetting something minor, but I have it working now.

    Thanks very much for your response and help.

    Cheers,

    Phil

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you need the last if to be <=1 then Full<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":111351,"type":"question","name":"If or Isblank Formula","excerpt":"I am trying to write this formula, if the cell is blank return value of 0, OR if the cell contains the word resource return value of 0, otherwise return the value of 3 for both. I have written this formula 500 times today and cannot get it right, can someone help? =IF(OR(ISBLANK(Title@row), 0, 3), (Title@row = \"Resource\"),…","snippet":"I am trying to write this formula, if the cell is blank return value of 0, OR if the cell contains the word resource return value of 0, otherwise return the value of 3 for both. I…","categoryID":322,"dateInserted":"2023-10-06T19:39:59+00:00","dateUpdated":null,"dateLastComment":"2023-10-06T20:14:14+00:00","insertUserID":132094,"insertUser":{"userID":132094,"name":"Renae Gould","url":"https:\/\/community.smartsheet.com\/profile\/Renae%20Gould","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!6VVQ-oCrcYQ!xZdesVKV87w!18ODegDWWxO","dateLastActive":"2023-10-06T20:12:36+00:00","banned":0,"punished":0,"private":false,"label":"✭✭"},"updateUserID":null,"lastUserID":132094,"lastUser":{"userID":132094,"name":"Renae Gould","url":"https:\/\/community.smartsheet.com\/profile\/Renae%20Gould","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!6VVQ-oCrcYQ!xZdesVKV87w!18ODegDWWxO","dateLastActive":"2023-10-06T20:12:36+00:00","banned":0,"punished":0,"private":false,"label":"✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":2,"countViews":21,"score":null,"hot":3393245653,"url":"https:\/\/community.smartsheet.com\/discussion\/111351\/if-or-isblank-formula","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/111351\/if-or-isblank-formula","format":"Rich","lastPost":{"discussionID":111351,"commentID":398982,"name":"Re: If or Isblank Formula","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/398982#Comment_398982","dateInserted":"2023-10-06T20:14:14+00:00","insertUserID":132094,"insertUser":{"userID":132094,"name":"Renae Gould","url":"https:\/\/community.smartsheet.com\/profile\/Renae%20Gould","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!6VVQ-oCrcYQ!xZdesVKV87w!18ODegDWWxO","dateLastActive":"2023-10-06T20:12:36+00:00","banned":0,"punished":0,"private":false,"label":"✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-10-06T22:08:44+00:00","dateAnswered":"2023-10-06T19:47:59+00:00","acceptedAnswers":[{"commentID":398978,"body":"

Try: =IF(OR(ISBLANK(Title@row), Title@row = \"Resource\"), 0, 3)<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":111329,"type":"question","name":"IF Statements and Summing Children","excerpt":"Hi there - I need a hand with a formula. I'm trying to do the following: Show the difference between Budgeted Amount and Quote Amount unless there is a value in the Actual Amount column, then I'd like to show the difference between the Budgeted Amount and the Actual Amount. But I only want to calculate those values if the…","snippet":"Hi there - I need a hand with a formula. I'm trying to do the following: Show the difference between Budgeted Amount and Quote Amount unless there is a value in the Actual Amount…","categoryID":322,"dateInserted":"2023-10-06T16:41:19+00:00","dateUpdated":null,"dateLastComment":"2023-10-06T19:01:55+00:00","insertUserID":159342,"insertUser":{"userID":159342,"name":"Beth Fantozzi 1","url":"https:\/\/community.smartsheet.com\/profile\/Beth%20Fantozzi%201","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-10-06T19:37:27+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭"},"updateUserID":null,"lastUserID":159342,"lastUser":{"userID":159342,"name":"Beth Fantozzi 1","url":"https:\/\/community.smartsheet.com\/profile\/Beth%20Fantozzi%201","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-10-06T19:37:27+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":2,"countViews":32,"score":null,"hot":3393230594,"url":"https:\/\/community.smartsheet.com\/discussion\/111329\/if-statements-and-summing-children","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/111329\/if-statements-and-summing-children","format":"Rich","lastPost":{"discussionID":111329,"commentID":398969,"name":"Re: IF Statements and Summing Children","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/398969#Comment_398969","dateInserted":"2023-10-06T19:01:55+00:00","insertUserID":159342,"insertUser":{"userID":159342,"name":"Beth Fantozzi 1","url":"https:\/\/community.smartsheet.com\/profile\/Beth%20Fantozzi%201","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-10-06T19:37:27+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"image":{"url":"https:\/\/us.v-cdn.net\/6031209\/uploads\/8PZPFEHHKZ5S\/image.png","urlSrcSet":{"10":"https:\/\/us.v-cdn.net\/cdn-cgi\/image\/fit=scale-down,width=10\/https:\/\/us.v-cdn.net\/6031209\/uploads\/8PZPFEHHKZ5S\/image.png","300":"https:\/\/us.v-cdn.net\/cdn-cgi\/image\/fit=scale-down,width=300\/https:\/\/us.v-cdn.net\/6031209\/uploads\/8PZPFEHHKZ5S\/image.png","800":"https:\/\/us.v-cdn.net\/cdn-cgi\/image\/fit=scale-down,width=800\/https:\/\/us.v-cdn.net\/6031209\/uploads\/8PZPFEHHKZ5S\/image.png","1200":"https:\/\/us.v-cdn.net\/cdn-cgi\/image\/fit=scale-down,width=1200\/https:\/\/us.v-cdn.net\/6031209\/uploads\/8PZPFEHHKZ5S\/image.png","1600":"https:\/\/us.v-cdn.net\/cdn-cgi\/image\/fit=scale-down,width=1600\/https:\/\/us.v-cdn.net\/6031209\/uploads\/8PZPFEHHKZ5S\/image.png"},"alt":"image.png"},"attributes":{"question":{"status":"accepted","dateAccepted":"2023-10-06T19:01:13+00:00","dateAnswered":"2023-10-06T18:49:07+00:00","acceptedAnswers":[{"commentID":398967,"body":"

@Beth Fantozzi 1<\/a> <\/p>

I got you - use this:<\/p>

=IF(COUNT(CHILDREN()) > 0, SUM(CHILDREN()), IF(AND(NOT(ISNUMBER([Quote Amount]@row)), NOT(ISNUMBER([Actual Amount]@row))), 0, IF(ISNUMBER([Actual Amount]@row), [Budgeted Amount]@row - [Actual Amount]@row, [Budgeted Amount]@row - [Quote Amount]@row)))<\/p><\/div><\/div>

It ends up looking like this:<\/p>

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\n \n \"image.png\"<\/img><\/a>\n <\/div>\n<\/div>\n

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_____________________________________________________________________________________________<\/p>

👨🏼‍💻 Dan Palenchar | <\/strong>School of Sheets Solutions Consulting<\/strong><\/a> | Smartsheet Aligned Gold Partner<\/strong><\/p>

If this response helped you please help me & the community by accepting it and reacting as you see fit (💡insightful, ⬆️ Vote Up, and\/or ❤️Awesome).<\/em><\/p>

🆘 Smartsheet Consulting Inquiries: schoolofsheets.com\/workwithus<\/a><\/p>

▶️ Smartsheet Tutorial Videos: schoolofsheets.com\/youtube<\/a><\/p>

PS - If you have a follow up response attention use @Dan Palenchar<\/a> so I get notified of your reply!<\/strong><\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&categoryID=322&includeChildCategories=1&type%5B0%5D=Question&excludeHiddenCategories=1&sort=-hot&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser&status=accepted","prevURL":null,"currentPage":1,"total":10000,"limit":3},"title":"Trending in Formulas and Functions ","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">

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