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Apply formulas to data aggregated in a report

So we've just started using smartsheet to track hours used for different projects. Each person gets one individual sheet to fill in.

Once a week a report extracting the hours from the last 7 days is extracted and sent to the people keeping track of the mother organization.

However, as a manager I'd like to keep track of the hours as well. Is there anyway I can use the data in the report (extracted from multiple sheets) and calculate their sum (e.g. how many hours where spent in the deptatrment on project C last week)?

Christopher

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You will need to make sure your [Date as DateType] column is formatted as Date. This also assumes your [Date as Text Type] column is always in the same format. (Starts with full 10 digit date)<\/p>

=IF([Date as Text Type]@row <> \"//www.santa-greenland.com/community/discussion/5786/\", DATE(VALUE(LEFT([Date as Text Type]@row, 4)), VALUE(MID([Date as Text Type]@row, 6, 2)), VALUE(MID([Date as Text Type]@row, 9, 2))), \"//www.santa-greenland.com/community/discussion/5786/\")<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":321,"name":"Smartsheet Basics","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-basics%2B","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":107082,"type":"question","name":"Automatic Update of Dropdown List?","excerpt":"I saw several discussions on this and I'm wondering if there is a formula or an easy way without a 3rd party to automatically update a dropdown list based on a cell in one sheet? I can create a helper sheet if that would help. Any ideas? I don't believe I have the premium Smartsheets plan. Thank you! Lori","snippet":"I saw several discussions on this and I'm wondering if there is a formula or an easy way without a 3rd party to automatically update a dropdown list based on a cell in one sheet?…","categoryID":322,"dateInserted":"2023-06-29T14:16:13+00:00","dateUpdated":null,"dateLastComment":"2023-06-29T16:05:09+00:00","insertUserID":162337,"insertUser":{"userID":162337,"name":"maineL","title":"Admin. & Course Coordinator","url":"https:\/\/community.smartsheet.com\/profile\/maineL","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!plNXqQdBs_o!2kvQ_7y42f4!PTHvB33mICN","dateLastActive":"2023-06-29T16:51:04+00:00","banned":0,"punished":0,"private":false,"label":"✭✭"},"updateUserID":null,"lastUserID":162337,"lastUser":{"userID":162337,"name":"maineL","title":"Admin. & Course Coordinator","url":"https:\/\/community.smartsheet.com\/profile\/maineL","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!plNXqQdBs_o!2kvQ_7y42f4!PTHvB33mICN","dateLastActive":"2023-06-29T16:51:04+00:00","banned":0,"punished":0,"private":false,"label":"✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":8,"countViews":35,"score":null,"hot":3376107682,"url":"https:\/\/community.smartsheet.com\/discussion\/107082\/automatic-update-of-dropdown-list","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/107082\/automatic-update-of-dropdown-list","format":"Rich","lastPost":{"discussionID":107082,"commentID":383131,"name":"Re: Automatic Update of Dropdown List?","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/383131#Comment_383131","dateInserted":"2023-06-29T16:05:09+00:00","insertUserID":162337,"insertUser":{"userID":162337,"name":"maineL","title":"Admin. & Course Coordinator","url":"https:\/\/community.smartsheet.com\/profile\/maineL","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!plNXqQdBs_o!2kvQ_7y42f4!PTHvB33mICN","dateLastActive":"2023-06-29T16:51:04+00:00","banned":0,"punished":0,"private":false,"label":"✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-06-29T14:52:00+00:00","dateAnswered":"2023-06-29T14:50:26+00:00","acceptedAnswers":[{"commentID":383100,"body":"

@maineL<\/a>,<\/p>

I haven't seen this possible without the use of a 3rd party integration. I don't believe it is supported natively in Smartsheet. The question comes up all the time though. <\/p>

BRgds,<\/p>

-Ray<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":107083,"type":"question","name":"Excluding data when using COUNTIF","excerpt":"Hi, I have a graph on a dashboard based on the status of a project using the following formula for each status: =COUNTIF({Optimisation List Range 2}, \"Unallocated\") We do not want to pull through any project that is on hold but want to keep the status as it is on this column so have an additional column with the RAG Status…","snippet":"Hi, I have a graph on a dashboard based on the status of a project using the following formula for each status: =COUNTIF({Optimisation List Range 2}, \"Unallocated\") We do not want…","categoryID":322,"dateInserted":"2023-06-29T14:45:28+00:00","dateUpdated":null,"dateLastComment":"2023-06-29T15:24:40+00:00","insertUserID":162412,"insertUser":{"userID":162412,"name":"JennyB.","url":"https:\/\/community.smartsheet.com\/profile\/JennyB.","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-29T15:20:21+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":162412,"lastUser":{"userID":162412,"name":"JennyB.","url":"https:\/\/community.smartsheet.com\/profile\/JennyB.","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-29T15:20:21+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":2,"countViews":22,"score":null,"hot":3376103408,"url":"https:\/\/community.smartsheet.com\/discussion\/107083\/excluding-data-when-using-countif","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/107083\/excluding-data-when-using-countif","format":"Rich","lastPost":{"discussionID":107083,"commentID":383116,"name":"Re: Excluding data when using COUNTIF","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/383116#Comment_383116","dateInserted":"2023-06-29T15:24:40+00:00","insertUserID":162412,"insertUser":{"userID":162412,"name":"JennyB.","url":"https:\/\/community.smartsheet.com\/profile\/JennyB.","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-29T15:20:21+00:00","banned":0,"punished":0,"private":false,"label":"✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-06-29T15:24:21+00:00","dateAnswered":"2023-06-29T15:16:19+00:00","acceptedAnswers":[{"commentID":383110,"body":"

@JennyB.<\/a> <\/p>

If I'm understanding your question correctly, you want to counts from one column but want to exclude projects that have an \"On Hold\" status in a second column. If so, then a countifs formula would work:<\/p>

=COUNTIFS({Column to Count}, \"Unallocated\", {Other column}, <>\"On Hold\")<\/p>

Hope this helps!<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&includeChildCategories=1&type%5B0%5D=Question&excludeHiddenCategories=1&siteSectionID=0&sort=-hot&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser&status=accepted","prevURL":null,"currentPage":1,"total":10000,"limit":3},"title":"Trending Posts","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">

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