Help with INDEX MATCH with duplicate unique identifiers

xnickeddlemanx
xnickeddlemanx ✭
inFormulas and Functions

Hi Community,

I am working with an INDEX MATCH formula to return content from another sheet; however, for each unique value, there are 4 duplicates.

For example, an associate completed 4 learning events all attached to the same cohort name. Records are displayed as:

Associate 123456, Cohort 1, Learning Event 1

Associate 123456, Cohort 1, Learning Event 2

Associate 123456, Cohort 1, Learning Event 3

Associate 123456, Cohort 1, Learning Event 4


When I run the INDEX and MATCH formula, it is making all records as Cohort 1 and the results do not match the other sheet. I have attached screenshots to assist (below) as I am looking to return "Cohort 2" for this particular associate

image.png
image.png


Thanks!

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Answers

  • Genevieve P.
    Genevieve P. Employee Admin

    Hi@xnickeddlemanx

    I recreated your formula and sheets and it worked as expected. Could you maybe remove the "IFERROR" portion of the formula? It could be useful to see what the error is.

    Can you also confirm the ranges in the formula? I presume the {LP3 Learn Completions Range 7} is theCohort #column in the source sheet, and the {LP3 Learn Completions Range 8} is theSSOcolumn, is that correct?

    Final question... what are the column types for the SSO columns in both sheets?

    Thanks!

    Genevieve

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  • xnickeddlemanx
    xnickeddlemanx ✭

    Hi Genevieve,


    When I remove the IFERROR portion, I am still getting #No Match answer. You are correct, the Range 7 is Cohort# and Range 8 is SSO. Both are numbers for the SSO columns in both sheets. Now, one thing that i forgot to mention is that the Cohort # column is a formula, pulling text from another column. I'm using a =MID([Enrollment Event Name]1, 44, 8) to just pull out the cohort #. Would this be causing the issue?


    Thanks,

    NIck

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  • L_123
    L_123 ✭✭✭✭✭✭

    Yes. Mid is always going to return a text value, while your number on the other sheet is going to be an integer. Wrap that mid formula in a value and your index match will work.

    =value(MID([Enrollment Event Name]1, 44, 8

    Do you want to parse all 4 rows instead of just the one? Your formula currently is only going to ever return the first time the SSO returns and ignore the other 3.

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  • xnickeddlemanx
    xnickeddlemanx ✭

    [email protected]

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  • L_123
    L_123 ✭✭✭✭✭✭

    ?

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Thank you, as always I was trying to make it too hard!!!!<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":106971,"type":"question","name":"Using SUMIFS Formula","excerpt":"Needing help writing a SUMIFS formula! I have tried a few ways, but just get errors. =SUMIFS({budget}, {Type}, \"AMR\", {leadership}, \"Truttmann\")) I would like to have the sum of the budget if the type is AMR and the leadership is Truttmann. I have multiple types and leaderships that I would be using this for. Thanks!","snippet":"Needing help writing a SUMIFS formula! I have tried a few ways, but just get errors. =SUMIFS({budget}, {Type}, \"AMR\", {leadership}, \"Truttmann\")) I would like to have the sum of…","categoryID":322,"dateInserted":"2023-06-27T18:45:22+00:00","dateUpdated":null,"dateLastComment":"2023-06-27T20:20:13+00:00","insertUserID":162642,"insertUser":{"userID":162642,"name":"jtomeaCH","title":"ISG Support Manager","url":"https:\/\/community.smartsheet.com\/profile\/jtomeaCH","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-27T20:31:55+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":162642,"lastUser":{"userID":162642,"name":"jtomeaCH","title":"ISG Support Manager","url":"https:\/\/community.smartsheet.com\/profile\/jtomeaCH","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-27T20:31:55+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":4,"countViews":25,"score":null,"hot":3375791135,"url":"https:\/\/community.smartsheet.com\/discussion\/106971\/using-sumifs-formula","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/106971\/using-sumifs-formula","format":"Rich","tagIDs":[254],"lastPost":{"discussionID":106971,"commentID":382695,"name":"Re: Using SUMIFS Formula","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/382695#Comment_382695","dateInserted":"2023-06-27T20:20:13+00:00","insertUserID":162642,"insertUser":{"userID":162642,"name":"jtomeaCH","title":"ISG Support Manager","url":"https:\/\/community.smartsheet.com\/profile\/jtomeaCH","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-27T20:31:55+00:00","banned":0,"punished":0,"private":false,"label":"✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-06-27T20:19:39+00:00","dateAnswered":"2023-06-27T19:59:16+00:00","acceptedAnswers":[{"commentID":382688,"body":"

Double check your cross sheet references. Make sure they are all single columns by clicking on the appropriate column header.<\/p>


<\/p>

When doing this, give the sheet a little time to load before selecting the column. Sometimes moving too fast allows you to select a column header before the sheet fully loads in the creator window. Then when the sheet does finally completely load in, the selection automatically reverts to the home cell (top right corner). This happens to me quite a bit when I am in a hurry.<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":254,"urlcode":"Formulas","name":"Formulas"}]},{"discussionID":106940,"type":"question","name":"IF cell CONTAINS one\/two\/three different values, return corresponding values","excerpt":"Hello community, I am attempting to return single or multiple values depending on a multiple dropdown column. My dropdown column contains criteria \"Consolidation\", \"Reduction\", \"Termination\", \"New\" Currently the formula works for single values with the following formula =IF([Type of Project]@row = \"Consolidation\", \"🝢\",…","snippet":"Hello community, I am attempting to return single or multiple values depending on a multiple dropdown column. My dropdown column contains criteria \"Consolidation\", \"Reduction\",…","categoryID":322,"dateInserted":"2023-06-27T09:24:42+00:00","dateUpdated":null,"dateLastComment":"2023-06-27T12:11:45+00:00","insertUserID":143463,"insertUser":{"userID":143463,"name":"Sam Swain","url":"https:\/\/community.smartsheet.com\/profile\/Sam%20Swain","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-27T20:08:44+00:00","banned":0,"punished":0,"private":false,"label":"✭✭"},"updateUserID":null,"lastUserID":151203,"lastUser":{"userID":151203,"name":"Nick Korna","url":"https:\/\/community.smartsheet.com\/profile\/Nick%20Korna","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-27T12:11:22+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":3,"countViews":54,"score":null,"hot":3375727587,"url":"https:\/\/community.smartsheet.com\/discussion\/106940\/if-cell-contains-one-two-three-different-values-return-corresponding-values","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/106940\/if-cell-contains-one-two-three-different-values-return-corresponding-values","format":"Rich","tagIDs":[254],"lastPost":{"discussionID":106940,"commentID":382505,"name":"Re: IF cell CONTAINS one\/two\/three different values, return corresponding values","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/382505#Comment_382505","dateInserted":"2023-06-27T12:11:45+00:00","insertUserID":151203,"insertUser":{"userID":151203,"name":"Nick Korna","url":"https:\/\/community.smartsheet.com\/profile\/Nick%20Korna","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-27T12:11:22+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"image":{"url":"https:\/\/us.v-cdn.net\/6031209\/uploads\/Q6RJIERQGF1Y\/screenshot-2023-06-27-at-10-22-29.png","urlSrcSet":{"10":"","300":"","800":"","1200":"","1600":""},"alt":"Screenshot 2023-06-27 at 10.22.29.png"},"attributes":{"question":{"status":"accepted","dateAccepted":"2023-06-27T10:17:00+00:00","dateAnswered":"2023-06-27T10:12:21+00:00","acceptedAnswers":[{"commentID":382490,"body":"

Hi @Sam Swain<\/a>,<\/p>

You should be able to use this formula to accomplish this:<\/p>

=IF(HAS([Type of Project]@row, \"Consolidation\"), \"🝢\", \"//www.santa-greenland.com/community/discussion/65313/\") + IF(HAS([Type of Project]@row, \"Reduction\"), \"︾\", \"//www.santa-greenland.com/community/discussion/65313/\") + IF(HAS([Type of Project]@row, \"New\"), \"○\", \"//www.santa-greenland.com/community/discussion/65313/\") + IF(HAS([Type of Project]@row, \"Termination\"), \"⨷\", \"//www.santa-greenland.com/community/discussion/65313/\")<\/p>

Example output:<\/p>

\n
\n \n \"image.png\"<\/img><\/a>\n <\/div>\n<\/div>\n

Hope this helps - if there are any issues etc. then just post! ☺️<\/span><\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":254,"urlcode":"Formulas","name":"Formulas"}]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&categoryID=322&includeChildCategories=1&type%5B0%5D=Question&excludeHiddenCategories=1&sort=-hot&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser&status=accepted","prevURL":null,"currentPage":1,"total":10000,"limit":3},"title":"Trending in Formulas and Functions ","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">

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