Counting physical inventory while removing duplication...

Drew Frazelle
Drew Frazelle ✭✭✭
edited 08/15/22 inFormulas and Functions

I'm trying to count the number of unique pieces of equipment that are on my worksite. Each unit has a specificUnit Numberlisted in a sheet. Units that areOn-Siteare indicated by a green dot in another column. The tricky part for me is, some of these Unit Numbers have multiple work orders which are listed on another column, and a total work order count does not represent how full our facility truly is.


I was thinking of using:

=COUNTIFS(DISTINCT([Unit #]:[Unit #]... but how do I complete a DISTINCT count formula while only considering those On-Site "Green" indicated cells???

Annotation 2020-02-14 134608.jpg


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Best Answer

  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭
    Answer ✓

    @Drew Frazelle

    Hi Drew,

    Try something like this.

    =COUNTIFS([Job #]:[Job #]; <>""; [On-Site / Off-Site]:[On-Site / Off-Site]; "Green")

    The same version but with the below changes for your and others convenience.

    =COUNTIFS([Job #]:[Job #], <>"", [On-Site / Off-Site]:[On-Site / Off-Site], "Green")

    Depending on your country you’ll need to exchange the comma to a period and the semi-colon to a comma.

    Did that work?

    I hope that helps!

    Be safe and have a fantastic weekend!

    Best,

    Andrée Starå

    Workflow Consultant / CEO @WORK BOLD

    ✅Did my post help or answer your question or solve your problem? Please help the Community bymarking it as the accepted answer/helpful. It will make it easier for others to find a solution or help to answer!

    SMARTSHEET EXPERT CONSULTANT & PARTNER

    https://workbold.com/

    Andrée Starå| Workflow Consultant / CEO @WORK BOLD

    W:www.workbold.com| E:[email protected]| P: +46 (0) - 72 - 510 99 35

    Feel free to contact me about help with Smartsheet, integrations, general workflow advice, or something else entirely.

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Answers

  • Nasir@EBC
    [email protected] ✭✭

    Hello Drew

    Can you please phrase your question in the following manner so I can try and help you asap! :)

    "I want to count all the values of Column X which are [specify all your criteria here]"

    regards

    Nasir (Zealvert)

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  • Gordon
    Gordon ✭✭✭✭✭

    I'm also interested in this, as I have a similar situation, but with just one criteria.

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  • Drew Frazelle
    Drew Frazelle ✭✭✭

    @[email protected]

    I want to count all the values of Column “Job #” which have a green dot (On Site / Off Site column) in their corresponding row.

    *Please include in the formula, if possible, the removal of any duplicate “Job #” data.*

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  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭
    Answer ✓

    @Drew Frazelle

    Hi Drew,

    Try something like this.

    =COUNTIFS([Job #]:[Job #]; <>""; [On-Site / Off-Site]:[On-Site / Off-Site]; "Green")

    The same version but with the below changes for your and others convenience.

    =COUNTIFS([Job #]:[Job #], <>"", [On-Site / Off-Site]:[On-Site / Off-Site], "Green")

    Depending on your country you’ll need to exchange the comma to a period and the semi-colon to a comma.

    Did that work?

    I hope that helps!

    Be safe and have a fantastic weekend!

    Best,

    Andrée Starå

    Workflow Consultant / CEO @WORK BOLD

    ✅Did my post help or answer your question or solve your problem? Please help the Community bymarking it as the accepted answer/helpful. It will make it easier for others to find a solution or help to answer!

    SMARTSHEET EXPERT CONSULTANT & PARTNER

    https://workbold.com/

    Andrée Starå| Workflow Consultant / CEO @WORK BOLD

    W:www.workbold.com| E:[email protected]| P: +46 (0) - 72 - 510 99 35

    Feel free to contact me about help with Smartsheet, integrations, general workflow advice, or something else entirely.

    · Share on Facebook Share on Twitter

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Try this:<\/p>

=IF(COUNT(CHILDREN()) = 0, IF(OR(Done@row = 1, [N\/A]@row = 1), 1, 0), AVG(CHILDREN()))<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":108195,"type":"question","name":"COUNTIF Function Not Working Correctly","excerpt":"Hello, I have a COUNTIF function I am using to count all cells that are 'Blank' in a column. We should have one result, but the formula is showing as zero. Any thoughts on this one? =COUNTIF([Account Dashboard]:[Account Dashboard], \" \")","snippet":"Hello, I have a COUNTIF function I am using to count all cells that are 'Blank' in a column. We should have one result, but the formula is showing as zero. Any thoughts on this…","categoryID":322,"dateInserted":"2023-07-27T16:41:32+00:00","dateUpdated":null,"dateLastComment":"2023-07-27T19:11:08+00:00","insertUserID":164192,"insertUser":{"userID":164192,"name":"ewitt19205","url":"https:\/\/community.smartsheet.com\/profile\/ewitt19205","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!mo_vH-5dWnI!5OcveUI6Zjo!UtWovaSRry_","dateLastActive":"2023-07-27T19:07:23+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":164192,"lastUser":{"userID":164192,"name":"ewitt19205","url":"https:\/\/community.smartsheet.com\/profile\/ewitt19205","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!mo_vH-5dWnI!5OcveUI6Zjo!UtWovaSRry_","dateLastActive":"2023-07-27T19:07:23+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":2,"countViews":21,"score":null,"hot":3380962360,"url":"https:\/\/community.smartsheet.com\/discussion\/108195\/countif-function-not-working-correctly","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/108195\/countif-function-not-working-correctly","format":"Rich","lastPost":{"discussionID":108195,"commentID":387638,"name":"Re: COUNTIF Function Not Working Correctly","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/387638#Comment_387638","dateInserted":"2023-07-27T19:11:08+00:00","insertUserID":164192,"insertUser":{"userID":164192,"name":"ewitt19205","url":"https:\/\/community.smartsheet.com\/profile\/ewitt19205","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!mo_vH-5dWnI!5OcveUI6Zjo!UtWovaSRry_","dateLastActive":"2023-07-27T19:07:23+00:00","banned":0,"punished":0,"private":false,"label":"✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-07-27T19:10:56+00:00","dateAnswered":"2023-07-27T16:47:29+00:00","acceptedAnswers":[{"commentID":387588,"body":"

Hi @ewitt19205<\/a> <\/p>

Try removing the space between the quotes. You are counting all cells with 1 space in the cell. Blanks are counted with the quotes together.<\/p>

When counting blanks though, its also good to use a COUNTIFS and compare the blank off another column that always has a value. Like Countifs when the Project name is not blank (<>\"//www.santa-greenland.com/community/discussion/66035/\") and the Account Dashboard is blank (\"//www.santa-greenland.com/community/discussion/66035/\").<\/p>

I hope that helps.<\/p>

Thanks,<\/p>

Matt<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":108186,"type":"question","name":"Index\/Collect does not work with < symbol","excerpt":"Hi there, I am using the INDEX COLLECT formulas to get a value if a number is between two ranges. The issue is that I'm getting an #INVALID VALUE error in the following formula: =INDEX(COLLECT({TotalRiskFactor}, {RangeStart}, >=[Risk Score]@row, {RangeEnd}, <=[Risk Score]@row), 1) The problem is with the \"<\" symbol in the…","snippet":"Hi there, I am using the INDEX COLLECT formulas to get a value if a number is between two ranges. The issue is that I'm getting an #INVALID VALUE error in the following formula:…","categoryID":322,"dateInserted":"2023-07-27T14:55:04+00:00","dateUpdated":null,"dateLastComment":"2023-07-27T18:38:27+00:00","insertUserID":122906,"insertUser":{"userID":122906,"name":"Cesar Perez","url":"https:\/\/community.smartsheet.com\/profile\/Cesar%20Perez","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!2uFV_3dM1no!ndnWXxsFlTw!JCwGNa_KQWy","dateLastActive":"2023-07-27T19:31:15+00:00","banned":0,"punished":0,"private":false,"label":"✭✭"},"updateUserID":null,"lastUserID":45516,"lastUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-07-27T19:59:27+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":4,"countViews":32,"score":null,"hot":3380955211,"url":"https:\/\/community.smartsheet.com\/discussion\/108186\/index-collect-does-not-work-with-symbol","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/108186\/index-collect-does-not-work-with-symbol","format":"Rich","tagIDs":[254],"lastPost":{"discussionID":108186,"commentID":387609,"name":"Re: Index\/Collect does not work with < symbol","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/387609#Comment_387609","dateInserted":"2023-07-27T18:38:27+00:00","insertUserID":45516,"insertUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-07-27T19:59:27+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"image":{"url":"https:\/\/us.v-cdn.net\/6031209\/uploads\/JURDPT6GMX1Y\/formula.png","urlSrcSet":{"10":"","300":"","800":"","1200":"","1600":""},"alt":"Formula.png"},"attributes":{"question":{"status":"accepted","dateAccepted":"2023-07-27T15:36:00+00:00","dateAnswered":"2023-07-27T15:02:42+00:00","acceptedAnswers":[{"commentID":387556,"body":"

The issue is with your arguments overall. Using the Score of 40 (as in your examples)...<\/p>


<\/p>

The score start range has to be 40 or greater, but the range end has to be less than or equal to 40.<\/p>


<\/p>

Try reversing it so that the start is less than the score and the end is greater than the score.<\/p>


<\/p>

Take a look at the second piece in your destination file. The formula is not throwing an error, but it is also not pulling the correct value in. It should be pulling in Moderate because 40 is between 35 and 54, but it is pulling in Moderate-High because that is the first entry where the Range Start is greater than 40.<\/p>"},{"commentID":387563,"body":"

You have your greater than and less than backwards. Your formula is saying to looking for the start date to be greater than 40 and the 35 is less than 40.<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":254,"urlcode":"Formulas","name":"Formulas"}]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&categoryID=322&includeChildCategories=1&type%5B0%5D=Question&excludeHiddenCategories=1&sort=-hot&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser&status=accepted","prevURL":null,"currentPage":1,"total":10000,"limit":3},"title":"Trending in Formulas and Functions ","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">

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