Add data to existing sheet from mobile

I am the only user of a budget tracking sheet. I'm looking for an easy way to add data (# of hours worked) to specific rows in the existing sheet. For example, I have a row for Task #1 which I'll work on various days in a month. Each day I'd like to use my phone to enter "X hrs worked for Task #1 (as well as X hrs worked for Task #2, etc)" and have that add and sum up in the row.

I've looked into forms and update requests but neither is what I really want to do. Maybe a 3rd party connection?

Answers

  • rgochee
    rgochee ✭✭✭✭

    Sean,

    I have created this sheet to track your hours - It can be used either by Using a Form to Enter the Date, Task Name, Hours - or used in Card View where you can filter the information by Year, Month, Day of the Month, or Week of the Month - In Card View you just Select an Uncategorized Row - Select Edit - Enter the Date, Task Name, Hours and it will move it to the Relevant Card you are Viewing the Report in.

    Please let me know if this helps,

    Rob

  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭

    @Sean Conta

    Hi Sean,

    How many tasks can there be? I’d recommend using a form or multiple forms and shortcuts for them in the app or on your smartphones home screen or similar.

    We could have everything in one sheet or use two or multiple sheets, and then we’d sum everything up in one place so you can see the totals.

    Make sense?

    Would that work?

    I hope that helps!

    Be safe and have a fantastic week!

    Best,

    Andrée Starå

    Workflow Consultant / CEO @WORK BOLD

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Ok I think I got it. It's due to the times you need to combine the dates and times to get it to consider both as a whole and not individually. So you will need a helper column for your start date\/time and end date time. I titled mine as Start Date Time Helper and End Date Time Helper. If you title them the same you should be able to copy and paste formulas.<\/p>

Start Date Time Helper<\/p>

=IFERROR(VALUE(YEAR(DATEONLY([Start Date]@row)) + \"//www.santa-greenland.com/community/discussion/67341/\" + IF(MONTH(DATEONLY([Start Date]@row)) < 10, \"0\") + MONTH(DATEONLY([Start Date]@row)) + IF(DAY(DATEONLY([Start Date]@row)) < 10, \"0\") + DAY(DATEONLY([Start Date]@row)) + IF([Start Time]@row < 1000, \"0\") + [Start Time]@row), \"//www.santa-greenland.com/community/discussion/67341/\")<\/p>

End Date Time Helper <\/p>

=IFERROR(VALUE(YEAR(DATEONLY([End Date]@row)) + \"//www.santa-greenland.com/community/discussion/67341/\" + IF(MONTH(DATEONLY([End Date]@row)) < 10, \"0\") + MONTH(DATEONLY([End Date]@row)) + IF(DAY(DATEONLY([End Date]@row)) < 10, \"0\") + DAY(DATEONLY([End Date]@row)) + IF([End Time]@row < 1000, \"0\") + [End Time]@row), \"//www.santa-greenland.com/community/discussion/67341/\")<\/p>

Formula to get your Yes\/No's<\/p>

=IF(COUNTIFS(SAP:SAP, SAP@row, [End Date Time Helper]:[End Date Time Helper], @cell >= [Start Date Time Helper]@row, [Start Date Time Helper]:[Start Date Time Helper], @cell <= [End Date Time Helper]@row) > 1, \"No\", \"Yes\")<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":254,"urlcode":"Formulas","name":"Formulas"}]},{"discussionID":106590,"type":"question","name":"Helper checkbox not working on reference sheet","excerpt":"I have multiple line items for a order in one sheet(Request Sheet) and in another sheet (Order sheet) where I have clubbed all the items in single row, based on the order ID from request sheet to order sheet I want to check the Quantity checkbox and update in the Order sheet, I tried index match formula but its not working…","categoryID":322,"dateInserted":"2023-06-19T11:07:26+00:00","dateUpdated":null,"dateLastComment":"2023-06-19T15:51:48+00:00","insertUserID":153826,"insertUser":{"userID":153826,"name":"Domnic Victor","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Domnic%20Victor","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-19T15:46:33+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":153826,"lastUser":{"userID":153826,"name":"Domnic Victor","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Domnic%20Victor","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-19T15:46:33+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":2,"countViews":19,"score":null,"hot":3374363954,"url":"https:\/\/community.smartsheet.com\/discussion\/106590\/helper-checkbox-not-working-on-reference-sheet","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/106590\/helper-checkbox-not-working-on-reference-sheet","format":"Rich","tagIDs":[254],"lastPost":{"discussionID":106590,"commentID":381176,"name":"Re: Helper checkbox not working on reference sheet","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/381176#Comment_381176","dateInserted":"2023-06-19T15:51:48+00:00","insertUserID":153826,"insertUser":{"userID":153826,"name":"Domnic Victor","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Domnic%20Victor","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-19T15:46:33+00:00","banned":0,"punished":0,"private":false,"label":"✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"image":{"url":"https:\/\/us.v-cdn.net\/6031209\/uploads\/TUXJPHZT569J\/image.png","urlSrcSet":{"10":"","300":"","800":"","1200":"","1600":""},"alt":"image.png"},"attributes":{"question":{"status":"accepted","dateAccepted":"2023-06-19T16:01:16+00:00","dateAnswered":"2023-06-19T13:27:24+00:00","acceptedAnswers":[{"commentID":381141,"body":"

The issue is it doesn't know whether to check the box or not check the box because there are multiple ORD0241 on the Request sheet and one is checked and one is not checked. If I am understanding correctly you want the box checked if any of the ORD0241 are checked on the request sheet. If that is correct you would need to use a countifs formula with an If formula<\/p>

=IF(COUNTIFS({Order ID reference from request sheet},[Order ID]@row,{Quantity Helper reference from request sheet},1)>=1,1,0)<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":254,"urlcode":"Formulas","name":"Formulas"}]},{"discussionID":106584,"type":"question","name":"Index Match, how to recognize multiple values?","excerpt":"Hello, I have an issue with my index match formula. I want to locate the facility for a serial number. This works perfectly when there is only one value inside. However to reduce the amount of columns and options on the corresponding form, I changed it to one column that has multiple values. The formula is having…","categoryID":322,"dateInserted":"2023-06-18T21:21:35+00:00","dateUpdated":null,"dateLastComment":"2023-06-19T02:24:23+00:00","insertUserID":162488,"insertUser":{"userID":162488,"name":"Marcus Halvorson","title":"Marcus Halvorson","url":"https:\/\/community.smartsheet.com\/profile\/Marcus%20Halvorson","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-19T15:46:04+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":162488,"lastUser":{"userID":162488,"name":"Marcus Halvorson","title":"Marcus Halvorson","url":"https:\/\/community.smartsheet.com\/profile\/Marcus%20Halvorson","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-19T15:46:04+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":2,"countViews":30,"score":null,"hot":3374265958,"url":"https:\/\/community.smartsheet.com\/discussion\/106584\/index-match-how-to-recognize-multiple-values","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/106584\/index-match-how-to-recognize-multiple-values","format":"Rich","lastPost":{"discussionID":106584,"commentID":381112,"name":"Re: Index Match, how to recognize multiple values?","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/381112#Comment_381112","dateInserted":"2023-06-19T02:24:23+00:00","insertUserID":162488,"insertUser":{"userID":162488,"name":"Marcus Halvorson","title":"Marcus Halvorson","url":"https:\/\/community.smartsheet.com\/profile\/Marcus%20Halvorson","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-19T15:46:04+00:00","banned":0,"punished":0,"private":false,"label":"✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"image":{"url":"https:\/\/us.v-cdn.net\/6031209\/uploads\/NDLYM9DFIQOI\/f1-jpg.jpg","urlSrcSet":{"10":"","300":"","800":"","1200":"","1600":""},"alt":"f1.JPG"},"attributes":{"question":{"status":"accepted","dateAccepted":"2023-06-19T02:22:26+00:00","dateAnswered":"2023-06-19T02:12:19+00:00","acceptedAnswers":[{"commentID":381111,"body":"

Hey @Marcus Halvorson<\/a> <\/p>

Try this<\/p>

=IF(Available@row > 0, \"PES\", JOIN(INDEX(COLLECT(Facility:Facility, [Microscope: 1]:[Microscope: 1], HAS(@cell,\"6633112443\")), 1)))<\/p>

Will this work for you?<\/p>

Kelly<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&categoryID=322&includeChildCategories=1&type%5B0%5D=Question&excludeHiddenCategories=1&sort=-hot&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser&status=accepted","prevURL":null,"currentPage":1,"total":10000,"limit":3},"title":"Trending in Formulas and Functions ","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">

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