Using COUNTIFS

Phil Wightman
Phil Wightman ✭✭✭✭✭
inFormulas and Functions

Hi,

I am using the following formula to count those occasions when CSOD (unit) is impacted by CFCD (unit) and the status of the impacts is either 'conceptual' or 'complete' and it does not work. If I limit it to only counting 'conceptual' it works. What I am missing to count more than one status?

=COUNTIFS({Interdependencies and impacts register Range 2}, "CSOD", {Interdependencies and impacts register Range 4}, "CFCD", {Interdependencies and impacts register Range 3}, "conceptual", {Interdependencies and impacts register Range 3}, "complete")

Thanks


Phil

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  • Phil Wightman
    Phil Wightman ✭✭✭✭✭

    Hi@Genevieve P, thank you so much for taking the time to look at this. You fixed it! Yeah and happy Friday wherever in the world you are.

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  • Genevieve P.
    Genevieve P. Employee Admin

    Hi Phil,

    Great! I'm happy to help. Hope you're having a good weekend!

    Genevieve

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Try this:<\/p>

=IF([Date Response Sent]@row <> \"\", [Date Response Sent]@row + 30, IF([Response Due Date]@row <> \"\", [Response Due Date]@row, DATEONLY([Date Created]@row) + 30))<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":254,"urlcode":"Formulas","name":"Formulas"},{"tagID":485,"urlcode":"community-champions","name":"Community Champions"}]},{"discussionID":108695,"type":"question","name":"RYG Health Status based on \"Activity Status\" and Sprint End Date","excerpt":"I'm a fairly new Smartsheet User but starting to catch on fast. Please forgive the noobie question. I'm trying to set a Red, Yellow, Green - Health Status to an activity but I would like it to be based on the following parameters: 1) Red IF Today(-3)days from the [Sprint End Date] AND [SPRINT ACTIVITY STATUS] = \"In…","snippet":"I'm a fairly new Smartsheet User but starting to catch on fast. Please forgive the noobie question. I'm trying to set a Red, Yellow, Green - Health Status to an activity but I…","categoryID":322,"dateInserted":"2023-08-08T21:59:50+00:00","dateUpdated":null,"dateLastComment":"2023-08-09T21:30:35+00:00","insertUserID":164799,"insertUser":{"userID":164799,"name":"JacksonElla","title":"Senior PM","url":"https:\/\/community.smartsheet.com\/profile\/JacksonElla","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-08-10T02:12:31+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":45516,"lastUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-08-10T00:44:42+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":8,"countViews":47,"score":null,"hot":3383153425,"url":"https:\/\/community.smartsheet.com\/discussion\/108695\/ryg-health-status-based-on-activity-status-and-sprint-end-date","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/108695\/ryg-health-status-based-on-activity-status-and-sprint-end-date","format":"Rich","lastPost":{"discussionID":108695,"commentID":389917,"name":"Re: RYG Health Status based on \"Activity Status\" and Sprint End Date","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/389917#Comment_389917","dateInserted":"2023-08-09T21:30:35+00:00","insertUserID":45516,"insertUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-08-10T00:44:42+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-08-09T14:55:08+00:00","dateAnswered":"2023-08-09T14:26:11+00:00","acceptedAnswers":[{"commentID":389791,"body":"

Internet is back up for a minute!<\/p>


<\/p>

Ok. In that case here is what we are working with:<\/p>

If the Status is \"Complete\" then green<\/p>

If the Status is not complete and the [Sprint End Date] is in the past then red<\/p>

If the Status is \"In Progress\" or \"In QA\" and the [Sprint End Date] is in the next three days then red<\/p>

If the Status is \"In Progress\" or \"In QA\" or \"On Hold\" and the [Sprint End Date] is in the next 6 days then yellow<\/p>


<\/p>

After the formula, I will point out a few potential scenarios that would not output any color based on the above logic. I will also show the difference between trying to follow the same syntax patterns evaluating status and date vs nesting in a specific order.<\/p>


<\/p>

Here is the formula I would use for the above criteria:<\/p>

=IF(Status@row = \"Complete\", \"Green\", IF(OR(AND(OR(Status@row = \"In Progress\", Status@row = \"In QA\"), [Sprint End Date]<= TODAY(3)), [Sprint End Date]@row< TODAY()), \"Red\", IF(AND(OR(Status@row = \"In Progress\", Status@row = \"In QA\", Status@row = \"On Hold\"), [Sprint End Date]@row<= TODAY(6)), \"Yellow\")))<\/p>


<\/p>


<\/p>

Here is a more basic example of the differences between using extra functions for complete and past due vs using nesting logic.<\/p>

=IF(AND(Status@row <> \"Complete\", [Sprint End Date]@row< TODAY()), \"Red\", IF(Status@row = \"Complete\", \"Green\", ...................<\/p>


<\/p>

vs leveraging nesting logic<\/p>

IF(Status@row = \"Complete\", \"Green\", IF([Sprint End Date]@row< TODAY(), \"Red\", ...................<\/p>


<\/p>

You can see that knowing our criteria and leveraging nesting logic makes an impact on both syntax as well as efficiency (and can save some keystrokes too).<\/p>


<\/p>

It also looks like if the status is anything other than one of the ones specifically mentioned, it will show as blank (until it becomes past due). And any of the statuses mentioned will be blank if the end date is 7 or more days in the future.<\/p>

That's not to say you HAVE to change anything. If it works for you then it works for you, but I just wanted to point out that there may be some unexpected gaps in the logic if we haven't thought about what we want to see for each scenario (or at least the scenarios that we want to see some kind of indicator for).<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":108708,"type":"question","name":"need pls. advise for formula","excerpt":"Hi, pls. see pic. below: I'm looking formula that will light in green column called greenlight to install , when all other columns are checked and red when at least 1 column is unchecked Thanks in advance Yuval","snippet":"Hi, pls. see pic. below: I'm looking formula that will light in green column called greenlight to install , when all other columns are checked and red when at least 1 column is…","categoryID":322,"dateInserted":"2023-08-09T05:06:59+00:00","dateUpdated":null,"dateLastComment":"2023-08-09T07:38:30+00:00","insertUserID":164719,"insertUser":{"userID":164719,"name":"Yuval","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Yuval","photoUrl":"https:\/\/lh3.googleusercontent.com\/a\/AAcHTtdS5R8g61Mz8YpTO-F33O2rTr6kCdYdluWCAoRiw3tuqjo=s96-c","dateLastActive":"2023-08-09T19:02:55+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":164719,"lastUser":{"userID":164719,"name":"Yuval","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Yuval","photoUrl":"https:\/\/lh3.googleusercontent.com\/a\/AAcHTtdS5R8g61Mz8YpTO-F33O2rTr6kCdYdluWCAoRiw3tuqjo=s96-c","dateLastActive":"2023-08-09T19:02:55+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":2,"countViews":41,"score":null,"hot":3383125529,"url":"https:\/\/community.smartsheet.com\/discussion\/108708\/need-pls-advise-for-formula","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/108708\/need-pls-advise-for-formula","format":"Rich","lastPost":{"discussionID":108708,"commentID":389689,"name":"Re: need pls. advise for formula","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/389689#Comment_389689","dateInserted":"2023-08-09T07:38:30+00:00","insertUserID":164719,"insertUser":{"userID":164719,"name":"Yuval","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Yuval","photoUrl":"https:\/\/lh3.googleusercontent.com\/a\/AAcHTtdS5R8g61Mz8YpTO-F33O2rTr6kCdYdluWCAoRiw3tuqjo=s96-c","dateLastActive":"2023-08-09T19:02:55+00:00","banned":0,"punished":0,"private":false,"label":"✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"image":{"url":"https:\/\/us.v-cdn.net\/6031209\/uploads\/4XRBHBBDEXBW\/green.png","urlSrcSet":{"10":"","300":"","800":"","1200":"","1600":""},"alt":"green.png"},"attributes":{"question":{"status":"accepted","dateAccepted":"2023-08-09T07:50:48+00:00","dateAnswered":"2023-08-09T07:27:46+00:00","acceptedAnswers":[{"commentID":389688,"body":"

Hi Yuval,<\/strong> <\/p>

You can try this formula for your condition- <\/p>

=IF(AND([Materials in Rigotec\/Talad]@row = true, [Materials in CR]@row = true, [HC in Place]@row = true, [QA\/QC done before install]@row = true), \"Green\", IF(AND([Materials in Rigotec\/Talad]@row = false, [Materials in CR]@row = false, [HC in Place]@row = false, [QA\/QC done before install]@row = false), \"\", IF(OR([Materials in Rigotec\/Talad]@row = false, [Materials in CR]@row = false, [HC in Place]@row = false, [QA\/QC done before install]@row = false), \"Red\"))) <\/p>

Hope this will work for you <\/p>"},{"commentID":389689,"body":"

Cool, many thanks Kaveri, working as watch, just copy and paste, perfect<\/p>

Yuval<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&categoryID=322&includeChildCategories=1&type%5B0%5D=Question&excludeHiddenCategories=1&sort=-hot&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser&status=accepted","prevURL":null,"currentPage":1,"total":10000,"limit":3},"title":"Trending in Formulas and Functions ","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">

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