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作为一个过滤器和共享n Viewer
We have a new user with with Admin privileges to their workspace. Their workspace has a sheet and a report. Their report includes data from their sheet, which they need to be able to edit from the report, but needs to also includesomedata, from another sheet in a workspace that we do not wish to share with the user. They should also not be able to edit this data. I have shared the sheet with the user with Viewer only permissions. This works pretty well as the data comes in from both sheets with the edit and view privileges as wanted. The problem is that if the user clicks the view button from the report and then chooses to open the shared sheet at the bottom of the view dialog box, everything in the sheet is available for the user to see. I can apply a filter on the sheet, but even with Viewer only privileges, the users can take the filter off to see all the data in the sheet which is used by multiple users on the team.
Any suggestions?
Comments
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Shaine Greenwood EmployeeHello,
You might consider creating cell links to a new sheet to selectively share this data. Although this is a manual process, you can create cell links to a new sheet, share only that sheet, and the user won't be able to see the full source sheet (unless they remain shared to it).
Details on cell linking can be found in our Help Center:https://help.smartsheet.com/articles/861579-cell-linking
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Nested IF formulas read from left to right and stop on the first true value. So if you have In Progress in one child row and On Hold in another child row, it will register a true value with the In Progress argument, output that, then stop evaluating. If you want On Hold to \"override\" In Progress, you would need to adjust the order in which your IFs are nested.<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":106419,"type":"question","name":"SUMIFS not working (referencing another sheet)","excerpt":"I'm struggling with getting a SUMIFS function to work properly that is referencing another sheet. So on my sheet with the function, I have it as: =SUMIFS({Total GL Detail Range 4}, {Total GL Detail Range 5}, Project8, {Total GL Detail Range 3}, Title@row) ...where the \"Total GL Detail\" is the other sheet referenced. Range…","categoryID":322,"dateInserted":"2023-06-14T13:17:37+00:00","dateUpdated":null,"dateLastComment":"2023-06-14T20:49:20+00:00","insertUserID":162357,"insertUser":{"userID":162357,"name":"EBooher","url":"https:\/\/community.smartsheet.com\/profile\/EBooher","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-14T20:58:21+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":45516,"lastUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-06-15T01:08:28+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":15,"countViews":103,"score":null,"hot":3373533417,"url":"https:\/\/community.smartsheet.com\/discussion\/106419\/sumifs-not-working-referencing-another-sheet","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/106419\/sumifs-not-working-referencing-another-sheet","format":"Rich","lastPost":{"discussionID":106419,"commentID":380651,"name":"Re: SUMIFS not working (referencing another sheet)","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/380651#Comment_380651","dateInserted":"2023-06-14T20:49:20+00:00","insertUserID":45516,"insertUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-06-15T01:08:28+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-06-14T20:08:57+00:00","dateAnswered":"2023-06-14T18:51:01+00:00","acceptedAnswers":[{"commentID":380616,"body":"
Ok. I just had someone else earlier this week have the same issue. Even after converting all of the IDs to text it still wasn't working. Lets try converting everything on the source sheet to numbers. Take that LEFT formula you have that strips the ID out and wrap it in a VALUE function.<\/p>
=VALUE(LEFT(.......................))<\/p>
<\/p>
Then try the COUNTIFS on the ID again, but instead of referencing the helper cell in the formula sheet that we created, reference the linked cell that houses the numerical value.<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&includeChildCategories=1&type%5B0%5D=Question&excludeHiddenCategories=1&siteSectionID=0&sort=-hot&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser&status=accepted","prevURL":null,"currentPage":1,"total":10000,"limit":3},"title":"Trending Posts","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">
