How to capture time elements from a form and display on a dashboard.

Katie J

Good morning Experts,

I have a particular set of data that is tracking productivity with a time element reported as (hour):(minutes)AMorPM

I am gathering the data in a form using text/number. Once in the sheet/grid I cannot figure outIfI can orhow toauto populate the results for a single time element in my sheet summary to display on a dashboard. I believe it may be due to the nonnumerical characters of AM/PM interfering with the functions I have tried initially. I did simply select the individual cell and that will display, but when the sheet is cleared and new data arrives the sheet summary displays an #UNPARSEABLE error siting #REF.

Desired reports would include daily and an average time over a 30-day period. I'm sure I will run into more issues on my second sheet once I get there as well. Currently data is moved from primary location where the form gathers the data to a monthly sheet, then at the end of 30 days it is cataloged in a repository sheet.

Is this the best way to set this up? What formula would best work for time elements in a single day, or the average time over 30 days? Should I simply remove the AM/PM element of the data being collected?

Thank you for your assistance!

Katie

Paul Newcome

Even removing the am/pm element won't help on its own as Smartsheet does not yet have a built in function for calculating time.

Take a look through this thread for various solution to time calculations:

I have decided to create a post that consolidates all of the different time based solutions that I have put together.<\/p>

Some of these solutions can be made more efficient or condensed into fewer but larger formulas. I am still going through these working on making them more efficient and tweaking them, but all of them have been used as working solutions.<\/p>

I thought it would be helpful to have them all in one place instead of spread out.<\/p>

I welcome all feedback, suggestions, and additions.<\/p>

I'll start by posting the published sheets to the solutions. If it is a solution to another community post, it will have a hyperlink to the original post which may help with context. Some are 12 hour clocks and others are 24 hour clocks. Some involve dates and others do not.<\/p>

I will also try to post various tips and tricks as I think of them as well such as:<\/p>

It is easier to convert the hours for 12 hour times to 24 hour times before attempting to do further calculations:<\/p>

=VALUE(LEFT([Time Column]@row, FIND(":", [Time Column]@row) - 1)) + IF(CONTAINS("p", [Time Column]@row), IF(VALUE(LEFT([Time Column]@row, FIND(":", [Time Column]@row) - 1)) <> 12, 12), IF(VALUE(LEFT([Time Column]@row, FIND(":", [Time Column]@row) - 1)) = 12, -12))<\/p>

Calculating Time Worked for Employees<\/a><\/p>

Can you calculate time in Smartsheet?<\/a><\/p>

Conversion of timezones (Solved Formula Included)<\/a><\/p>

Date\/Time\/Year<\/a><\/p>

Flagging a Date and Time Overlap<\/a><\/p>

How do I create time of day columns?<\/a><\/p>

Need to create a "shift" column from a time column<\/a><\/p>","bodyRaw":"[{\"insert\":\"I have decided to create a post that consolidates all of the different time based solutions that I have put together.\\nSome of these solutions can be made more efficient or condensed into fewer but larger formulas. I am still going through these working on making them more efficient and tweaking them, but all of them have been used as working solutions.\\n\\nI thought it would be helpful to have them all in one place instead of spread out.\\n\\nI welcome all feedback, suggestions, and additions.\\n\\nI'll start by posting the published sheets to the solutions. If it is a solution to another community post, it will have a hyperlink to the original post which may help with context. Some are 12 hour clocks and others are 24 hour clocks. Some involve dates and others do not.\\n\\nI will also try to post various tips and tricks as I think of them as well such as:\\nIt is easier to convert the hours for 12 hour times to 24 hour times before attempting to do further calculations:\\n=VALUE(LEFT([Time Column]@row, FIND(\\\":\\\", [Time Column]@row) - 1)) + IF(CONTAINS(\\\"p\\\", [Time Column]@row), IF(VALUE(LEFT([Time Column]@row, FIND(\\\":\\\", [Time Column]@row) - 1)) <> 12, 12), IF(VALUE(LEFT([Time Column]@row, FIND(\\\":\\\", [Time Column]@row) - 1)) = 12, -12))\\n\\n\"},{\"attributes\":{\"link\":\"https:\\\/\\\/app.smartsheet.com\\\/b\\\/publish?EQBCT=bde3993a5b7e408e9f112d2049f76662\"},\"insert\":\"Calculating Time Worked for Employees\"},{\"insert\":\"\\n\"},{\"attributes\":{\"link\":\"https:\\\/\\\/app.smartsheet.com\\\/b\\\/publish?EQBCT=d861f6ccf0e048b98906495ed74671fc\"},\"insert\":\"Can you calculate time in Smartsheet?\"},{\"insert\":\"\\n\"},{\"attributes\":{\"link\":\"https:\\\/\\\/app.smartsheet.com\\\/b\\\/publish?EQBCT=0122690b7ff744c68653e4dd0fa3cd81\"},\"insert\":\"Conversion of timezones (Solved Formula Included)\"},{\"insert\":\"\\n\"},{\"attributes\":{\"link\":\"https:\\\/\\\/app.smartsheet.com\\\/b\\\/publish?EQBCT=8b6ddddb66bb4b3db6fbbec745b46795\"},\"insert\":\"Date\\\/Time\\\/Year\"},{\"insert\":\"\\n\"},{\"attributes\":{\"link\":\"https:\\\/\\\/app.smartsheet.com\\\/b\\\/publish?EQBCT=d39961b785de4312ba2c98b8d148b3bd\"},\"insert\":\"Flagging a Date and Time Overlap\"},{\"insert\":\"\\n\"},{\"attributes\":{\"link\":\"https:\\\/\\\/app.smartsheet.com\\\/b\\\/publish?EQBCT=e1b1d4c042e84f8b82574cbf378bd767\"},\"insert\":\"How do I create time of day columns?\"},{\"insert\":\"\\n\"},{\"attributes\":{\"link\":\"https:\\\/\\\/app.smartsheet.com\\\/b\\\/publish?EQBCT=54f270e0ed1440f6a25de2453119655c\"},\"insert\":\"Need to create a \\\"shift\\\" column from a time column\"},{\"insert\":\"\\n\"}]","format":"rich","dateInserted":"2020-06-08T15:55:08+00:00","insertUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-08-25T17:46:09+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"},"displayOptions":{"showUserLabel":false,"showCompactUserInfo":true,"showDiscussionLink":true,"showPostLink":true,"showCategoryLink":false,"renderFullContent":false,"expandByDefault":false},"url":"https:\/\/community.smartsheet.com\/discussion\/68947\/formulas-for-calculating-time","embedType":"quote","name":"Formulas for Calculating Time"}"> https://community.smartsheet.com/discussion/68947/formulas-for-calculating-time