Formula to calculate End Date and Time based on Start Date, Time and Task duration

沙nelle
沙nelle ✭✭
inFormulas and Functions

Hello,

I'm looking for a formula to calculate the End Date and Time (MM/DD/YYYY)( HH:MM AM/PM) based on the Start Date and Start Time entered on a form using the Task standard routing time.



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  • 沙nelle
    沙nelle ✭✭
    Answer ✓

    Could you share the formulas in your sheet? I'm still getting errors.

    C-O Form 4.JPG
    C-o form 5.JPG


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  • Paul Newcome
    Paul Newcome ✭✭✭✭✭✭

    I have some ideas, but I will have to get back to you. Calculations involving time in Smartsheet can get a little tricky, so I want to build a mockup to make sure I get it right.

    10xViz.com

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  • Paul Newcome
    Paul Newcome ✭✭✭✭✭✭

    Ok. You are going to want to add a column that for these formulas I called "Duration". In this column, you will use:

    =(VALUE(LEFT([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) - 1)) + IF(VALUE(LEFT([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) - 1)) <> 12, IF(CONTAINS("p", [Actual Clean Start Time]@row), 12), IF(CONTAINS("a", [Actual Clean Start Time]@row), -12)) + VALUE(MID([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) + 1, 2)) / 60) + [Standard Clean Routing (Hrs)]@row


    In the Completion Date column:

    =[Actual Clean Start Date]@row + INT(INT(Duration@row) / 24)


    In the Completion Time column:

    =国防部(INT值(((左(@row实际干净的开始时间, FIND(":", [Actual Clean Start Time]@row) - 1)) + IF(VALUE(LEFT([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) - 1)) <> 12, IF(CONTAINS("p", [Actual Clean Start Time]@row), 12), IF(CONTAINS("a", [Actual Clean Start Time]@row), -12)) + VALUE(MID([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) + 1, 2)) / 60) + [Standard Clean Routing (Hrs)]@row), 24) + IF(MOD(INT((VALUE(LEFT([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) - 1)) + IF(VALUE(LEFT([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) - 1)) <> 12, IF(CONTAINS("p", [Actual Clean Start Time]@row), 12), IF(CONTAINS("a", [Actual Clean Start Time]@row), -12)) + VALUE(MID([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) + 1, 2)) / 60) + [Standard Clean Routing (Hrs)]@row), 24) <> 12, IF(CONTAINS("p", IF(MOD(INT(Duration@row), 24) >= 12, "pm", "am")), -12), IF(CONTAINS("a", IF(MOD(INT(Duration@row), 24) >= 12, "pm", "am")), 12)) + ":" + ((VALUE(LEFT([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) - 1)) + IF(VALUE(LEFT([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) - 1)) <> 12, IF(CONTAINS("p", [Actual Clean Start Time]@row), 12), IF(CONTAINS("a", [Actual Clean Start Time]@row), -12)) + VALUE(MID([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) + 1, 2)) / 60) + [Standard Clean Routing (Hrs)]@row - INT((VALUE(LEFT([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) - 1)) + IF(VALUE(LEFT([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) - 1)) <> 12, IF(CONTAINS("p", [Actual Clean Start Time]@row), 12), IF(CONTAINS("a", [Actual Clean Start Time]@row), -12)) + VALUE(MID([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) + 1, 2)) / 60) + [Standard Clean Routing (Hrs)]@row)) * 60 + IF(MOD(INT(Duration@row), 24) >= 12, "pm", "am")

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  • 沙nelle
    沙nelle ✭✭

    Hi Paul,

    Thank you for answering. I am still pretty new to Smartsheet and after reading numerous posts about the time function, I knew this was going to be troublesome. The time for the 1st entry worked but I still need the date, especially if the clean time goes over 24 hours. The 2nd entry gave me 6:0pm, which also does not include the date. Maybe I placed the duration column in the wrong place. Ideally, we would enter in the Clean start time, and the Standard Clean Routing (Hrs) and the calculation would give us the expected Completion date and time in the same column if possible but if not that is fine too.

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  • Paul Newcome
    Paul Newcome ✭✭✭✭✭✭

    @ShanelleThe date solution is in my above post wedged between the two larger formulas. For 6:0pm... I thought I had taken care of that (minutes under 10). I'll dig in and get back to you with that fix shortly.

    10xViz.com

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  • Paul Newcome
    Paul Newcome ✭✭✭✭✭✭

    @ShanelleHere is your fix for minutes under 10... I also just saw where you wanted date and time in the same column. You can combine the date and time formulas into one with a space in between like so:

    =[Actual Clean Start Date]@row + INT(INT(Duration@row) / 24)+ " " +MOD(INT((VALUE(LEFT([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) - 1))(左+如果(值(实际清洁开始时间@row,鳍D(":", [Actual Clean Start Time]@row) - 1)) <> 12, IF(CONTAINS("p", [Actual Clean Start Time]@row), 12), IF(CONTAINS("a", [Actual Clean Start Time]@row), -12)) + VALUE(MID([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) + 1, 2)) / 60) + [Standard Clean Routing (Hrs)]@row), 24) + IF(MOD(INT((VALUE(LEFT([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) - 1)) + IF(VALUE(LEFT([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) - 1)) <> 12, IF(CONTAINS("p", [Actual Clean Start Time]@row), 12), IF(CONTAINS("a", [Actual Clean Start Time]@row), -12)) + VALUE(MID([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) + 1, 2)) / 60) + [Standard Clean Routing (Hrs)]@row), 24) <> 12, IF(CONTAINS("p", IF(MOD(INT(Duration@row), 24) >= 12, "pm", "am")), -12), IF(CONTAINS("a", IF(MOD(INT(Duration@row), 24) >= 12, "pm", "am")), 12)) + ":" + IF(((VALUE(LEFT([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) - 1)) + IF(VALUE(LEFT([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) - 1)) <> 12, IF(CONTAINS("p", [Actual Clean Start Time]@row), 12), IF(CONTAINS("a", [Actual Clean Start Time]@row), -12)) + VALUE(MID([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) + 1, 2)) / 60) + [Standard Clean Routing (Hrs)]@row - INT((VALUE(LEFT([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) - 1)) + IF(VALUE(LEFT([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) - 1)) <> 12, IF(CONTAINS("p", [Actual Clean Start Time]@row), 12), IF(CONTAINS("a", [Actual Clean Start Time]@row), -12)) + VALUE(MID([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) + 1, 2)) / 60) + [Standard Clean Routing (Hrs)]@row)) * 60 < 10, "0") + ((VALUE(LEFT([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) - 1)) + IF(VALUE(LEFT([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) - 1)) <> 12, IF(CONTAINS("p", [Actual Clean Start Time]@row), 12), IF(CONTAINS("a", [Actual Clean Start Time]@row), -12)) + VALUE(MID([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) + 1, 2)) / 60) + [Standard Clean Routing (Hrs)]@row - INT((VALUE(LEFT([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) - 1)) + IF(VALUE(LEFT([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) - 1)) <> 12, IF(CONTAINS("p", [Actual Clean Start Time]@row), 12), IF(CONTAINS("a", [Actual Clean Start Time]@row), -12)) + VALUE(MID([Actual Clean Start Time]@row, FIND(":", [Actual Clean Start Time]@row) + 1, 2)) / 60) + [Standard Clean Routing (Hrs)]@row)) * 60 + IF(MOD(INT(Duration@row), 24) >= 12, "pm", "am")

    10xViz.com

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  • 沙nelle
    沙nelle ✭✭

    Hi Paul,

    The formula works for the most part but I'm still getting a couple of weird numbers.


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  • Paul Newcome
    Paul Newcome ✭✭✭✭✭✭

    Can you provide examples?

    10xViz.com

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  • 沙nelle
    沙nelle ✭✭


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  • 沙nelle
    沙nelle ✭✭

    I attached screen shots in my post but I don't see them when I actually post the comment.


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  • 沙nelle
    沙nelle ✭✭

    I'm trying this again. Not sure why nothing is uploading.

    Copy of Initial C_O Form.pdf


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  • Paul Newcome
    Paul Newcome ✭✭✭✭✭✭

    I don't see any screenshots either. I just saw this morning where someone else wasn't able to post screenshots. It ended up being a browser thing. Try switching browsers and see if that works.


    Additionally... How do you feel about extra "helper" columns? They can be hidden after setup to keep the sheet looking clean, and it would allow us to break the monster formula down into sections. Breaking it down into sections has quite a few different benefits to include easier troubleshooting and shorter formulas overall since we can use cell references in place of repeating larger sections.

    10xViz.com

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  • 沙nelle
    沙nelle ✭✭

    I'm fine with helper columns, as long as it doesn't require a lot of additional manual entry.

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  • Paul Newcome
    Paul Newcome ✭✭✭✭✭✭

    Ok. The helper columns would all contain formulas. You would only have to enter them once, dragfill them down to cover all of the rows already entered, and then everything will be automated and autofill should grab them when new rows are added.


    So I replicated your data from your PDF. That is really odd behavior for sure, and I am not certain why it is acting that way. I was able to get the desired results by leaving the date and the time in separate columns then using cell references to combine them like so:

    =[Completion Date]@row + " " + [Completion Time]@row


    image.png


    10xViz.com

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  • 沙nelle
    沙nelle ✭✭
    Answer ✓

    Could you share the formulas in your sheet? I'm still getting errors.

    C-O Form 4.JPG
    C-o form 5.JPG


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@ciera_wolinski<\/a> <\/p>

The formula below will get what you need. With Smartsheet, you have to convert % to decimal values in formulas. <\/p>

=IF([Participation %]@row = 0, \"Not Participating\", IF([Participation %]@row > 0.8, \"On Track\", IF(AND([Participation %]@row < 0.81, [Participation %]@row > 0), \"Needs Improvement\", \"Blank\")))<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":254,"urlcode":"Formulas","name":"Formulas"}]},{"discussionID":108795,"type":"question","name":"Error Using Max Function","excerpt":"Having an issue with the Max formula. Appreciate any advice the community can provide. This formula is giving me an Invalid Column Error: =MAX([End Date]195:[End Date]220) However, this one works fine so I don't see why there would be an invalid column error on the first formula. =NETWORKDAYS([End Date]207, [Start…","snippet":"Having an issue with the Max formula. Appreciate any advice the community can provide. This formula is giving me an Invalid Column Error: =MAX([End Date]195:[End Date]220)…","categoryID":322,"dateInserted":"2023-08-10T15:42:27+00:00","dateUpdated":null,"dateLastComment":"2023-08-10T19:20:09+00:00","insertUserID":147716,"insertUser":{"userID":147716,"name":"Laura Krylov ASGLLC","url":"https:\/\/community.smartsheet.com\/profile\/Laura%20Krylov%20ASGLLC","photoUrl":"https:\/\/lh3.googleusercontent.com\/a\/AATXAJzqP5l6RPvTnPZ_FElh_Gd3nK2OrCoGmkfTmo11=s96-c","dateLastActive":"2023-08-10T19:05:06+00:00","banned":0,"punished":0,"private":false,"label":"✭✭"},"updateUserID":null,"lastUserID":161714,"lastUser":{"userID":161714,"name":"Carson Penticuff","url":"https:\/\/community.smartsheet.com\/profile\/Carson%20Penticuff","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/B0Q390EZX8XK\/nBGT0U1689CN6.jpg","dateLastActive":"2023-08-11T01:38:47+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":4,"countViews":27,"score":null,"hot":3383379756,"url":"https:\/\/community.smartsheet.com\/discussion\/108795\/error-using-max-function","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/108795\/error-using-max-function","format":"Rich","lastPost":{"discussionID":108795,"commentID":390113,"name":"Re: Error Using Max Function","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/390113#Comment_390113","dateInserted":"2023-08-10T19:20:09+00:00","insertUserID":161714,"insertUser":{"userID":161714,"name":"Carson Penticuff","url":"https:\/\/community.smartsheet.com\/profile\/Carson%20Penticuff","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/B0Q390EZX8XK\/nBGT0U1689CN6.jpg","dateLastActive":"2023-08-11T01:38:47+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-08-10T17:50:34+00:00","dateAnswered":"2023-08-10T15:59:34+00:00","acceptedAnswers":[{"commentID":390050,"body":"

Is the column you are inserting the formula into formatted as a date column?<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":108786,"type":"question","name":"Can't Save Field Logic Updates in Dynamic View","excerpt":"Hi all, I've seen a few similar posts regarding this, but they were from a few years back so not sure if anything has changed. I want to add Field Logic to a field in our form. It asks the user to select a Category and to deter using Issues\/Miscellaneous, I have added a dropdown column in the sheet for the user to confirm…","snippet":"Hi all, I've seen a few similar posts regarding this, but they were from a few years back so not sure if anything has changed. I want to add Field Logic to a field in our form. It…","categoryID":322,"dateInserted":"2023-08-10T14:14:23+00:00","dateUpdated":null,"dateLastComment":"2023-08-10T16:42:12+00:00","insertUserID":158227,"insertUser":{"userID":158227,"name":"BristolCVN","url":"https:\/\/community.smartsheet.com\/profile\/BristolCVN","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-08-10T15:49:46+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":8888,"lastUser":{"userID":8888,"name":"Andrée Starå","title":"Smartsheet Expert Consultant & Partner | Workflow Consultant \/ CEO @ WORK BOLD","url":"https:\/\/community.smartsheet.com\/profile\/Andr%C3%A9e%20Star%C3%A5","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/0PAU3GBYQLBT\/nXWM7QXGD6464.jpg","dateLastActive":"2023-08-10T19:35:44+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":3,"countViews":19,"score":null,"hot":3383364395,"url":"https:\/\/community.smartsheet.com\/discussion\/108786\/cant-save-field-logic-updates-in-dynamic-view","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/108786\/cant-save-field-logic-updates-in-dynamic-view","format":"Rich","tagIDs":[443],"lastPost":{"discussionID":108786,"commentID":390063,"name":"Re: Can't Save Field Logic Updates in Dynamic View","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/390063#Comment_390063","dateInserted":"2023-08-10T16:42:12+00:00","insertUserID":8888,"insertUser":{"userID":8888,"name":"Andrée Starå","title":"Smartsheet Expert Consultant & Partner | Workflow Consultant \/ CEO @ WORK BOLD","url":"https:\/\/community.smartsheet.com\/profile\/Andr%C3%A9e%20Star%C3%A5","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/0PAU3GBYQLBT\/nXWM7QXGD6464.jpg","dateLastActive":"2023-08-10T19:35:44+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"image":{"url":"https:\/\/us.v-cdn.net\/6031209\/uploads\/8C0H47JEM9MT\/fieldlogic.png","urlSrcSet":{"10":"","300":"","800":"","1200":"","1600":""},"alt":"fieldlogic.png"},"attributes":{"question":{"status":"accepted","dateAccepted":"2023-08-10T15:49:43+00:00","dateAnswered":"2023-08-10T14:51:23+00:00","acceptedAnswers":[{"commentID":390035,"body":"

Hi @BristolCVN<\/a> <\/p>

I hope you're well and safe!<\/p>

You must add\/change the Rule #1 name.<\/p>

Did that work\/help? <\/p>

I hope that helps!<\/p>

Be safe, and have a fantastic week!<\/p>

Best,<\/p>

Andrée Starå<\/strong><\/a> | Workflow Consultant \/ CEO @ WORK BOLD<\/strong><\/a><\/p>

✅Did my post(s) help or answer your question or solve your problem? Please support the Community by <\/em>marking it Insightful\/Vote Up, Awesome, or\/and as the accepted answer<\/em><\/strong>. It will make it easier for others to find a solution or help to answer!<\/em><\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":443,"urlcode":"dynamic-view","name":"Dynamic View"}]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&categoryID=322&includeChildCategories=1&type%5B0%5D=Question&excludeHiddenCategories=1&sort=-hot&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser&status=accepted","prevURL":null,"currentPage":1,"total":10000,"limit":3},"title":"Trending in Formulas and Functions ","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">

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