How to apply conditional formatting on cross sheet reference (dates)?

GLopSmith
GLopSmith ✭
inFormulas and Functions

Hello,

Can anyone help me with figuring out how to apply conditional formatting to cross sheet references (dates)? I am realizing that even if the column is set up as a date, Smartsheet is not reading the cross sheet reference (these are vlookup and index-match formulas) as a date, and I cannot format. I tried creating a second column, using a join formula and such, but cannot figure this one out. Any help is VERY MUCH appreciated!

Thank you.

· Share on Facebook Share on Twitter

Best Answer

  • Genevieve P.
    Genevieve P. Employee Admin
    Answer ✓

    Hi@GLopSmith

    It sounds like the column you're placing the formula into is a Date type of column, but is the column you'repullingdata from in the source sheet also set to Date?

    It sounds like the formula may be translating your date values into text values, even though they're showing up in a Date column.

    Could you test this by using this formula, looking at the formula date:

    =IF(ISDATE([Formula Column]@row), "Seen as Date", "Seen as Text")

    Screen Shot 2022-04-28 at 1.27.23 PM.png


    If they're showing up as "Seen as Text", can you post the formula you're using, along with information about the Source sheet data/columns?

    Thanks!

    Genevieve

    · Share on Facebook Share on Twitter

Answers

  • Genevieve P.
    Genevieve P. Employee Admin
    Answer ✓

    Hi@GLopSmith

    It sounds like the column you're placing the formula into is a Date type of column, but is the column you'repullingdata from in the source sheet also set to Date?

    It sounds like the formula may be translating your date values into text values, even though they're showing up in a Date column.

    Could you test this by using this formula, looking at the formula date:

    =IF(ISDATE([Formula Column]@row), "Seen as Date", "Seen as Text")

    Screen Shot 2022-04-28 at 1.27.23 PM.png


    If they're showing up as "Seen as Text", can you post the formula you're using, along with information about the Source sheet data/columns?

    Thanks!

    Genevieve

    · Share on Facebook Share on Twitter
  • GLopSmith
    GLopSmith ✭

    Thank you so much@Genevieve P.- that actually helped me solve my problem! You are a lifesaver!

    · Share on Facebook Share on Twitter
  • Genevieve P.
    Genevieve P. Employee Admin

    Glad I could help!

    · Share on Facebook Share on Twitter

Help Article Resources

Create and edit formulas in Smartsheet

Formula combinations for cross sheet references

Smartsheet functions list

Categories

Want to practice working with formulas directly in Smartsheet?

Check out the公式手册模板!
It would look something like this:<\/p>

=COUNTIFS({状態 Status}, OR(@cell = \"未着手 Not Started\", @cell = \"進行中 In Progress\", @cell = \"現場確認 Field Review\", @cell = \"保留中（予算）On Hold (Funding)\", @cell = \"保留中 On Hold\"), {エリア Area}, @cell = \"Example1\")<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":254,"urlcode":"Formulas","name":"Formulas"}]},{"discussionID":105974,"type":"question","name":"Help creating a formula that generates the current fiscal year","excerpt":"The following formula is #UNPARSEABLE. I'm not sure why. Please help. =IF(MONTH(TODAY())>=7, YEAR(TODAY())&\"-\"&(YEAR(TODAY())+1), (YEAR(TODAY())-1)&\"-\"&YEAR(TODAY()))","categoryID":322,"dateInserted":"2023-06-02T19:06:56+00:00","dateUpdated":null,"dateLastComment":"2023-06-02T19:46:15+00:00","insertUserID":161705,"insertUser":{"userID":161705,"name":"Christina S.","url":"https:\/\/community.smartsheet.com\/profile\/Christina%20S.","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-02T19:44:40+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":161705,"lastUser":{"userID":161705,"name":"Christina S.","url":"https:\/\/community.smartsheet.com\/profile\/Christina%20S.","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-02T19:44:40+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":2,"countViews":26,"score":null,"hot":3371469191,"url":"https:\/\/community.smartsheet.com\/discussion\/105974\/help-creating-a-formula-that-generates-the-current-fiscal-year","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/105974\/help-creating-a-formula-that-generates-the-current-fiscal-year","format":"Rich","tagIDs":[254],"lastPost":{"discussionID":105974,"commentID":378672,"name":"Re: Help creating a formula that generates the current fiscal year","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/378672#Comment_378672","dateInserted":"2023-06-02T19:46:15+00:00","insertUserID":161705,"insertUser":{"userID":161705,"name":"Christina S.","url":"https:\/\/community.smartsheet.com\/profile\/Christina%20S.","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-02T19:44:40+00:00","banned":0,"punished":0,"private":false,"label":"✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-06-02T19:45:43+00:00","dateAnswered":"2023-06-02T19:21:45+00:00","acceptedAnswers":[{"commentID":378667,"body":"

The concatenate operator in Smartsheet is + instead of &.<\/p>


<\/p>

=IF(MONTH(TODAY())>=7, YEAR(TODAY())+\"-\"+(YEAR(TODAY())+1), (YEAR(TODAY())-1)+\"-\"+YEAR(TODAY()))<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":254,"urlcode":"Formulas","name":"Formulas"}]},{"discussionID":105970,"type":"question","name":"Trying to evaluate multiple columns with an IF statement","excerpt":"I keep getting a syntax error for some reason but can't figure out why. I am basically trying to set a status icon of 'Sunny\" if the status of the risk is \"closed\" and if not closed, i am using the other icons based on the level of the risk. here is the formula: =IF([Status]@row = “Closed”, “sunny”, IF([Risk Score]@row <=…","categoryID":322,"dateInserted":"2023-06-02T17:58:00+00:00","dateUpdated":null,"dateLastComment":"2023-06-02T19:19:11+00:00","insertUserID":162035,"insertUser":{"userID":162035,"name":"Drew N.","title":"Program Manager","url":"https:\/\/community.smartsheet.com\/profile\/Drew%20N.","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-06-02T19:20:11+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":45516,"lastUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-06-02T20:54:24+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":3,"countViews":23,"score":null,"hot":3371464031,"url":"https:\/\/community.smartsheet.com\/discussion\/105970\/trying-to-evaluate-multiple-columns-with-an-if-statement","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/105970\/trying-to-evaluate-multiple-columns-with-an-if-statement","format":"Rich","tagIDs":[254],"lastPost":{"discussionID":105970,"commentID":378663,"name":"Re: Trying to evaluate multiple columns with an IF statement","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/378663#Comment_378663","dateInserted":"2023-06-02T19:19:11+00:00","insertUserID":45516,"insertUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-06-02T20:54:24+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-06-02T18:44:44+00:00","dateAnswered":"2023-06-02T18:24:38+00:00","acceptedAnswers":[{"commentID":378641,"body":"

I think you are overcomplicating it. Try this instead:<\/p>

=IF([Status]@row = \"Closed\", \"sunny\", IF([Risk Score]@row <= 25, \"partly sunny\", IF([Risk Score]@row <= 50, \"cloudy\", IF([Risk Score]@row <= 90, \"rainy\", \"stormy\"))))<\/p>


<\/p>

It also looks like some of your quotes are slanted and others are straight up and down. The slanted ones are called \"Smart Quotes\" which (ironically enough) are not recognized as valid characters in Smartsheet formulas. You will need to either retype them here in the Community (which I did above already), directly in Smartsheet, or in a text editor such as Notepad (not Word).<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":254,"urlcode":"Formulas","name":"Formulas"}]}],"title":"Trending in Formulas and Functions ","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">

Trending in Formulas and Functions

  • COUNTIFS with multiple criteria from multiple columns

    Hi all, I have tried various different formulas from various posts on here but still keep getting Unparseable. I am trying to create a formula, linking from another sheet, to find the following criteria: If the row contains ANY of these values: "未着手 Not Started", "進行中 In Progress", "現場確認 Field Review", "保留中（予算）On Hold…

  • Help creating a formula that generates the current fiscal year

    The following formula is #UNPARSEABLE. I'm not sure why. Please help. =IF(MONTH(TODAY())>=7, YEAR(TODAY())&"-"&(YEAR(TODAY())+1), (YEAR(TODAY())-1)&"-"&YEAR(TODAY()))

  • Trying to evaluate multiple columns with an IF statement

    I keep getting a syntax error for some reason but can't figure out why. I am basically trying to set a status icon of 'Sunny" if the status of the risk is "closed" and if not closed, i am using the other icons based on the level of the risk. here is the formula: =IF([Status]@row = “Closed”, “sunny”, IF([Risk Score]@row <=…