Creating an IF formula based off two columns where it can group the data by a timeline logic
Trying to find a way to automate our sheet by using the IF formula to pull data from two columns [status (i.e Sent, Scheduled) and date column] to build a logic to pull a timeline (i.e today, tomorrow, next week, 2 weeks, done, TBD.) into a new column.
This is the formula I've built but isn't working, where did I go wrong?
=IFERROR(Status@row), Status = "Sent"), "12. Done", IF(Date@row) = " ", "11.TBD", IF(Date@row) < TODAY(), "0. Overdue",IF(Date@row = TODAY(), "1. Today",IF(Date@row) < TODAY(),"days"), "2. Tomorrow",IF(WEEKNUMBER(Date@row),"Monday")=WEEKNUMBER(TODAY(),"Monday"),"3. This week",IF(WEEKNUMBER(Date@row),"Monday")=WEEKNUMBER(TODAY(),"Monday")+1,"4. Next week",IF(WEEKNUMBER(Date@row),"Monday")=WEEKNUMBER(TODAY(),"Monday")+2,"5. Two weeks",IF(WEEKNUMBER(Date@row),"Monday")=WEEKNUMBER(TODAY(),"Monday")+3,"6. Three weeks",IF(WEEKNUMBER(Date@row),"Monday")=WEEKNUMBER(TODAY(),"Monday")+4,"7. Four weeks",IF(WEEKNUMBER(Date@row),"Monday")=WEEKNUMBER(TODAY(),"Monday")+5,"8. Five weeks",IF(WEEKNUMBER(Date@row),"Monday")=WEEKNUMBER(TODAY(),"Monday")+6,"9. Six weeks",IF(WEEKNUMBER(Date@row),"Monday")>=WEEKNUMBER(TODAY(),"Monday")+7,"10. Seven or more weeks away",IF(YEAR(Date@row)>YEAR(TODAY()),IF(WEEKNUMBER(Date@row),"Monday")+52=WEEKNUMBER(TODAY(),"Monday")+1,"4. Next week",IF(WEEK(Date@row),"Monday")+52=WEEKNUMBER(TODAY(),"Monday")+2,"5. Two weeks",IF(WEEKNUMBER(Date@row),"Monday")+52=WEEKNUMBER(TODAY(),"Monday")+3,"6. Three weeks",IF(WEEKNUMBER(Date@row),"Monday")+52=WEEKNUMBER(TODAY(),"Monday")+4,"7. Four weeks",IF(WEEKNUMBER(Date@row),"Monday")+52=WEEKNUMBER(TODAY(),"Monday")+5,"8. Five weeks",IF(WEEKNUMBER(Date@row),"Monday")+52=WEEKNUMBER(TODAY(),"Monday")+6,"9. Six weeks",IF(WEEKNUMBER(Date@row),"Monday")+52>=WEEKNUMBER(TODAY(),"Monday")+7,"10. Seven or more weeks away")))))))))))))))))))))
Best Answer
-
Paul Newcome ✭✭✭✭✭✭I found another closing parenthesis out of place. Ugh. Sorry.
=IF(Status@row = "Sent", "12. Done", IF(Date@row = "", "11. TBD", IF(Date@row < TODAY(), "0. Overdue", IF(Date@row = TODAY(), "1. Today", IF(Date@row = TODAY(1), "2. Tomorrow", IF(Date@row + (2 - WEEKDAY(Date@row)) - IF(WEEKDAY(Date@row) < 2, 7, 0) = TODAY() + (2 - WEEKDAY(TODAY())) - IF(WEEKDAY(TODAY()) < 2, 7, 0), "3. This Week", IF(Date@row + (2 - WEEKDAY(Date@row)) - IF(WEEKDAY(Date@row) < 2, 7, 0) = (TODAY() + (2 - WEEKDAY(TODAY())) - IF(WEEKDAY(TODAY()) < 2, 7, 0)) + 7, "4. Next Week", IF(Date@row + (2 - WEEKDAY(Date@row)) - IF(WEEKDAY(Date@row) < 2, 7, 0) = (TODAY() + (2 - WEEKDAY(TODAY())) - IF(WEEKDAY(TODAY()) < 2, 7, 0)) + 14, "5. Two Weeks", IF(Date@row + (2 - WEEKDAY(Date@row)) - IF(WEEKDAY(Date@row) < 2, 7, 0) = (TODAY() + (2 - WEEKDAY(TODAY())) - IF(WEEKDAY(TODAY()) < 2, 7, 0)) + 21, "6. Three Weeks", IF(Date@row + (2 - WEEKDAY(Date@row)) - IF(WEEKDAY(Date@row) < 2, 7, 0) = (TODAY() + (2 - WEEKDAY(TODAY())) - IF(WEEKDAY(TODAY()) < 2, 7, 0)) + 28, "7. Four Weeks", IF(Date@row + (2 - WEEKDAY(Date@row)) - IF(WEEKDAY(Date@row) < 2, 7, 0) = (TODAY() + (2 - WEEKDAY(TODAY())) - IF(WEEKDAY(TODAY()) < 2, 7, 0)) + 35, "8. Five Weeks", IF(Date@row + (2 - WEEKDAY(Date@row)) - IF(WEEKDAY(Date@row) < 2, 7, 0) = (TODAY() + (2 - WEEKDAY(TODAY())) - IF(WEEKDAY(TODAY()) < 2, 7, 0)) + 42, "9. Six Weeks", "10. Seven or more weeks away"))))))))))))
Answers
-
Becky Wilson ✭✭✭✭✭
I don't know the answer, but did you try building them one IF statement at a time? I find by doing this I can make sure I am good and find the point of failure.
-
Paul Newcome ✭✭✭✭✭✭
Try this:
=IF(Status@row = "Sent", "12. Done", IF(Date@row = "", "TBD", IF(Date@row) < TODAY(), "0. Overdue", IF(Date@row = TODAY(), "1. Today", IF(Date@row) = TODAY(1), "2. Tomorrow", IF(Date@row + (2 - WEEKDAY(Date@row)) - IF(WEEKDAY(Date@row) < 2, 7, 0) = TODAY() + (2 - WEEKDAY(TODAY())) - IF(WEEKDAY(TODAY()) < 2, 7, 0), "3. This Week", IF(Date@row + (2 - WEEKDAY(Date@row)) - IF(WEEKDAY(Date@row) < 2, 7, 0) = (TODAY() + (2 - WEEKDAY(TODAY())) - IF(WEEKDAY(TODAY()) < 2, 7, 0)) + 7, "4. Next Week", IF(Date@row + (2 - WEEKDAY(Date@row)) - IF(WEEKDAY(Date@row) < 2, 7, 0) = (TODAY() + (2 - WEEKDAY(TODAY())) - IF(WEEKDAY(TODAY()) < 2, 7, 0)) + 14, "5. Two Weeks", IF(Date@row + (2 - WEEKDAY(Date@row)) - IF(WEEKDAY(Date@row) < 2, 7, 0) = (TODAY() + (2 - WEEKDAY(TODAY())) - IF(WEEKDAY(TODAY()) < 2, 7, 0)) + 21, "6. Three Weeks", IF(Date@row + (2 - WEEKDAY(Date@row)) - IF(WEEKDAY(Date@row) < 2, 7, 0) = (TODAY() + (2 - WEEKDAY(TODAY())) - IF(WEEKDAY(TODAY()) < 2, 7, 0)) + 28, "7. Four Weeks", IF(Date@row + (2 - WEEKDAY(Date@row)) - IF(WEEKDAY(Date@row) < 2, 7, 0) = (TODAY() + (2 - WEEKDAY(TODAY())) - IF(WEEKDAY(TODAY()) < 2, 7, 0)) + 35, "8. Five Weeks", IF(Date@row + (2 - WEEKDAY(Date@row)) - IF(WEEKDAY(Date@row) < 2, 7, 0) = (TODAY() + (2 - WEEKDAY(TODAY())) - IF(WEEKDAY(TODAY()) < 2, 7, 0)) + 42, "9. Six Weeks", "10. Seven or more weeks away")))))))))))
-
CSalcedo ✭✭
Thanks for taking the time to review, I gave that a try but got back #UNPARSEABLE
-
Paul Newcome ✭✭✭✭✭✭
What are your column names? Can you provide a screenshot of the formula in the sheet similar to the snippet below?
-
CSalcedo ✭✭
Of course!
-
Paul Newcome ✭✭✭✭✭✭
And do you have a screenshot of the formula in the cell similar to how the formula is displayed in my screenshot?
-
CSalcedo ✭✭
I just recognized you created additional columns reflecting the timeline logic - may be a stupid question but would I need to make the additional columns with the timeline logic to get it to work? My assumption is no.
I was hoping the results would pull where I have the column titled "Formula Test", it'll pull the results so I can use a report to group by that column.
-
Paul Newcome ✭✭✭✭✭✭
I didn't create any additional columns. The only two columns referenced in my formula are the Status column and the Date column.
I believe the error may be coming from an extra closing parenthesis tucked in where it shouldn't be. Try this:
=IF(Status@row = "Sent", "12. Done", IF(Date@row = "", "11. TBD", IF(Date@row < TODAY(), "0. Overdue", IF(Date@row = TODAY(), "1. Today", IF(Date@row) = TODAY(1), "2. Tomorrow", IF(Date@row + (2 - WEEKDAY(Date@row)) - IF(WEEKDAY(Date@row) < 2, 7, 0) = TODAY() + (2 - WEEKDAY(TODAY())) - IF(WEEKDAY(TODAY()) < 2, 7, 0), "3. This Week", IF(Date@row + (2 - WEEKDAY(Date@row)) - IF(WEEKDAY(Date@row) < 2, 7, 0) = (TODAY() + (2 - WEEKDAY(TODAY())) - IF(WEEKDAY(TODAY()) < 2, 7, 0)) + 7, "4. Next Week", IF(Date@row + (2 - WEEKDAY(Date@row)) - IF(WEEKDAY(Date@row) < 2, 7, 0) = (TODAY() + (2 - WEEKDAY(TODAY())) - IF(WEEKDAY(TODAY()) < 2, 7, 0)) + 14, "5. Two Weeks", IF(Date@row + (2 - WEEKDAY(Date@row)) - IF(WEEKDAY(Date@row) < 2, 7, 0) = (TODAY() + (2 - WEEKDAY(TODAY())) - IF(WEEKDAY(TODAY()) < 2, 7, 0)) + 21, "6. Three Weeks", IF(Date@row + (2 - WEEKDAY(Date@row)) - IF(WEEKDAY(Date@row) < 2, 7, 0) = (TODAY() + (2 - WEEKDAY(TODAY())) - IF(WEEKDAY(TODAY()) < 2, 7, 0)) + 28, "7. Four Weeks", IF(Date@row + (2 - WEEKDAY(Date@row)) - IF(WEEKDAY(Date@row) < 2, 7, 0) = (TODAY() + (2 - WEEKDAY(TODAY())) - IF(WEEKDAY(TODAY()) < 2, 7, 0)) + 35, "8. Five Weeks", IF(Date@row + (2 - WEEKDAY(Date@row)) - IF(WEEKDAY(Date@row) < 2, 7, 0) = (TODAY() + (2 - WEEKDAY(TODAY())) - IF(WEEKDAY(TODAY()) < 2, 7, 0)) + 42, "9. Six Weeks", "10. Seven or more weeks away")))))))))))
-
CSalcedo ✭✭
We're getting closer@Paul Newcome! It's pulling only for 12. Done, 11. TBD, and 0. Overdue but pulls incorrect argument for the remainder ones:
-
Paul Newcome ✭✭✭✭✭✭
I found another closing parenthesis out of place. Ugh. Sorry.
=IF(Status@row = "Sent", "12. Done", IF(Date@row = "", "11. TBD", IF(Date@row < TODAY(), "0. Overdue", IF(Date@row = TODAY(), "1. Today", IF(Date@row = TODAY(1), "2. Tomorrow", IF(Date@row + (2 - WEEKDAY(Date@row)) - IF(WEEKDAY(Date@row) < 2, 7, 0) = TODAY() + (2 - WEEKDAY(TODAY())) - IF(WEEKDAY(TODAY()) < 2, 7, 0), "3. This Week", IF(Date@row + (2 - WEEKDAY(Date@row)) - IF(WEEKDAY(Date@row) < 2, 7, 0) = (TODAY() + (2 - WEEKDAY(TODAY())) - IF(WEEKDAY(TODAY()) < 2, 7, 0)) + 7, "4. Next Week", IF(Date@row + (2 - WEEKDAY(Date@row)) - IF(WEEKDAY(Date@row) < 2, 7, 0) = (TODAY() + (2 - WEEKDAY(TODAY())) - IF(WEEKDAY(TODAY()) < 2, 7, 0)) + 14, "5. Two Weeks", IF(Date@row + (2 - WEEKDAY(Date@row)) - IF(WEEKDAY(Date@row) < 2, 7, 0) = (TODAY() + (2 - WEEKDAY(TODAY())) - IF(WEEKDAY(TODAY()) < 2, 7, 0)) + 21, "6. Three Weeks", IF(Date@row + (2 - WEEKDAY(Date@row)) - IF(WEEKDAY(Date@row) < 2, 7, 0) = (TODAY() + (2 - WEEKDAY(TODAY())) - IF(WEEKDAY(TODAY()) < 2, 7, 0)) + 28, "7. Four Weeks", IF(Date@row + (2 - WEEKDAY(Date@row)) - IF(WEEKDAY(Date@row) < 2, 7, 0) = (TODAY() + (2 - WEEKDAY(TODAY())) - IF(WEEKDAY(TODAY()) < 2, 7, 0)) + 35, "8. Five Weeks", IF(Date@row + (2 - WEEKDAY(Date@row)) - IF(WEEKDAY(Date@row) < 2, 7, 0) = (TODAY() + (2 - WEEKDAY(TODAY())) - IF(WEEKDAY(TODAY()) < 2, 7, 0)) + 42, "9. Six Weeks", "10. Seven or more weeks away"))))))))))))
-
CSalcedo ✭✭
@Paul NewcomeThat worked! Thank you so so so much!
-
Paul Newcome ✭✭✭✭✭✭
Help Article Resources
Categories
Check out theFormula Handbook template!
<\/p>
Here are the formulas that you can try<\/p>
- Count of starts for an individual =COUNTIFS(Priority:Priroty, 1, CA:CA, \"Full name as it appears in the cell\")<\/li>
- Sum of contract value for an individual =SUMIFS([Contract value column]:[Contract value column], Priority:Priroty, 1, CA:CA, \"Full name as it appears in the cell\")<\/li><\/ol>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":254,"urlcode":"formulas","name":"Formulas"}]},{"discussionID":112244,"type":"question","name":"Countifs formula","excerpt":"Hi Team reaching out for some help again, i need a countifs formula to count all the high priority actions (Priority column) that are currently either not started or ongoing (Status column) Thanks in advance","snippet":"Hi Team reaching out for some help again, i need a countifs formula to count all the high priority actions (Priority column) that are currently either not started or ongoing…","categoryID":322,"dateInserted":"2023-10-27T02:53:17+00:00","dateUpdated":null,"dateLastComment":"2023-10-27T04:03:23+00:00","insertUserID":158264,"insertUser":{"userID":158264,"name":"Hobo","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Hobo","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/ZLW3ELEW8RGX\/nZR392EQUH89I.jpg","dateLastActive":"2023-10-27T08:27:18+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":158264,"lastUser":{"userID":158264,"name":"Hobo","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Hobo","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/ZLW3ELEW8RGX\/nZR392EQUH89I.jpg","dateLastActive":"2023-10-27T08:27:18+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":2,"countViews":16,"score":null,"hot":3396755800,"url":"https:\/\/community.smartsheet.com\/discussion\/112244\/countifs-formula","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/112244\/countifs-formula","format":"Rich","lastPost":{"discussionID":112244,"commentID":401963,"name":"Re: Countifs formula","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/401963#Comment_401963","dateInserted":"2023-10-27T04:03:23+00:00","insertUserID":158264,"insertUser":{"userID":158264,"name":"Hobo","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Hobo","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/ZLW3ELEW8RGX\/nZR392EQUH89I.jpg","dateLastActive":"2023-10-27T08:27:18+00:00","banned":0,"punished":0,"private":false,"label":"✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"image":{"url":"https:\/\/us.v-cdn.net\/6031209\/uploads\/MLV6R3XY3ELA\/image.png","urlSrcSet":{"10":"https:\/\/us.v-cdn.net\/cdn-cgi\/image\/fit=scale-down,width=10\/https:\/\/us.v-cdn.net\/6031209\/uploads\/MLV6R3XY3ELA\/image.png","300":"https:\/\/us.v-cdn.net\/cdn-cgi\/image\/fit=scale-down,width=300\/https:\/\/us.v-cdn.net\/6031209\/uploads\/MLV6R3XY3ELA\/image.png","800":"https:\/\/us.v-cdn.net\/cdn-cgi\/image\/fit=scale-down,width=800\/https:\/\/us.v-cdn.net\/6031209\/uploads\/MLV6R3XY3ELA\/image.png","1200":"https:\/\/us.v-cdn.net\/cdn-cgi\/image\/fit=scale-down,width=1200\/https:\/\/us.v-cdn.net\/6031209\/uploads\/MLV6R3XY3ELA\/image.png","1600":"https:\/\/us.v-cdn.net\/cdn-cgi\/image\/fit=scale-down,width=1600\/https:\/\/us.v-cdn.net\/6031209\/uploads\/MLV6R3XY3ELA\/image.png"},"alt":"image.png"},"attributes":{"question":{"status":"accepted","dateAccepted":"2023-10-27T09:32:13+00:00","dateAnswered":"2023-10-27T03:45:21+00:00","acceptedAnswers":[{"commentID":401961,"body":"
