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User Interface

I guess many of you are using Smartsheets to great effect in many different ways. Some of the ways I am configuring it for my clients is to act as a service request/ticketing tool (for cleaning/maintenance tasks).

Customers fill in service request forms, which creates a new row in a sheet. There, a manager adds a bunch more data, then assigns it to a team member or contractor to be fulfilled.

My question is this. Has anyone out there thought of (or know of) a way to display the 000's of rows in another interface- almost like a reverse form. Think of an access database type of interface. Im not looking for workflow buttons and actions, just an easier way to cycle through hundreds of rows, that may have up to 50 columns of data in each.

Screen Shot 2016-03-17 at 14.12.05.png

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If I understand correctly:<\/p>

You have a multi select dropdown where you specify which area where improved within each improvement idea.<\/p>

If that is correct, your first formula should work, although it would be better practice to use the HAS function for this setup, see below: <\/p>

=COUNTIF({Areas Improved}, HAS(@cell,\"Customer Experience\"))<\/p>


<\/p>

Check your cross sheet reference {Areas Improved} <\/strong>to make sure it is setup correctly<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":254,"urlcode":"Formulas","name":"Formulas"}]},{"discussionID":107790,"type":"question","name":"Adding an AND into a formula","excerpt":"Good morning, Community! Current formula (which is working): =IF(CONTAINS(\"APP\", [Employment Type]@row), JOIN([Dropdown Selection]@row:[Employee Status]@row, \"; \")) However, I need to include if the Employee Status equals Active within the above and not sure on the syntax?","snippet":"Good morning, Community! Current formula (which is working): =IF(CONTAINS(\"APP\", [Employment Type]@row), JOIN([Dropdown Selection]@row:[Employee Status]@row, \"; \")) However, I…","categoryID":322,"dateInserted":"2023-07-19T13:21:49+00:00","dateUpdated":null,"dateLastComment":"2023-07-19T14:13:56+00:00","insertUserID":163131,"insertUser":{"userID":163131,"name":"cghallo_UCDenver","title":"Smartsheet Consultant","url":"https:\/\/community.smartsheet.com\/profile\/cghallo_UCDenver","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-07-19T14:16:10+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":45516,"lastUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-07-19T14:29:36+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":4,"countViews":26,"score":null,"hot":3379551345,"url":"https:\/\/community.smartsheet.com\/discussion\/107790\/adding-an-and-into-a-formula","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/107790\/adding-an-and-into-a-formula","format":"Rich","lastPost":{"discussionID":107790,"commentID":385923,"name":"Re: Adding an AND into a formula","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/385923#Comment_385923","dateInserted":"2023-07-19T14:13:56+00:00","insertUserID":45516,"insertUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-07-19T14:29:36+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"image":{"url":"https:\/\/us.v-cdn.net\/6031209\/uploads\/R71AMNDX813P\/image.png","urlSrcSet":{"10":"","300":"","800":"","1200":"","1600":""},"alt":"image.png"},"attributes":{"question":{"status":"accepted","dateAccepted":"2023-07-19T13:49:51+00:00","dateAnswered":"2023-07-19T13:46:29+00:00","acceptedAnswers":[{"commentID":385910,"body":"

Hi @cghallo_UCDenver<\/a> <\/p>

Try this:<\/p>

=IF(AND(<\/strong>CONTAINS(\"APP\", [Employment Type]@row), [Employee Status]@row = \"Active\"), <\/strong>JOIN([Dropdown Selection]@row:[Employee Status]@row, \"; \"))<\/p>


<\/p>

Cheers,<\/p>

Genevieve<\/p>"},{"commentID":385923,"body":"

@cghallo_UCDenver<\/a> The last two examples in that link show how to use an AND function that has another function within it. Basically the CONTAINS function is one of the \"logical_expressions\".<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":107777,"type":"question","name":"Count cells with specific values in row with matching ID across sheets","excerpt":"Hi, I have the following requirement: I have 2 sheets, each with the [Project Number] column as the ID. Let´s call the sheets [Intake Sheet] and [Picking List] The [Intake Sheet] holds, for example, a range of 10 columns in which machine part names are entered. Let´s call the columns [Machine part 1] … [Machine part 10]…","snippet":"Hi, I have the following requirement: I have 2 sheets, each with the [Project Number] column as the ID. Let´s call the sheets [Intake Sheet] and [Picking List] The [Intake Sheet]…","categoryID":322,"dateInserted":"2023-07-19T08:29:04+00:00","dateUpdated":"2023-07-19T08:34:40+00:00","dateLastComment":"2023-07-19T13:42:27+00:00","insertUserID":163651,"insertUser":{"userID":163651,"name":"Herwart","url":"https:\/\/community.smartsheet.com\/profile\/Herwart","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!hh9eYVAM9vw!5M9d-VRLZHo!rNLlGB-rYYl","dateLastActive":"2023-07-19T14:15:01+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":163651,"lastUserID":45516,"lastUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-07-19T14:29:36+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":1,"countViews":22,"score":null,"hot":3379530091,"url":"https:\/\/community.smartsheet.com\/discussion\/107777\/count-cells-with-specific-values-in-row-with-matching-id-across-sheets","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/107777\/count-cells-with-specific-values-in-row-with-matching-id-across-sheets","format":"Rich","tagIDs":[211,254],"lastPost":{"discussionID":107777,"commentID":385906,"name":"Re: Count cells with specific values in row with matching ID across sheets","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/385906#Comment_385906","dateInserted":"2023-07-19T13:42:27+00:00","insertUserID":45516,"insertUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-07-19T14:29:36+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-07-19T14:18:24+00:00","dateAnswered":"2023-07-19T13:42:27+00:00","acceptedAnswers":[{"commentID":385906,"body":"

You will need to create multiple COUNTIFS (one for each part column) and then add them together.<\/p>

=COUNTIFS({Project ID}, @cell = [Project ID]@row, {Part 1<\/strong>}, @cell = [Picking List]@row) + COUNTIFS({Project ID}, @cell = [Project ID]@row, {Part 2<\/strong>}, @cell = [Picking List]@row) + COUNTIFS({Project ID}, @cell = [Project ID]@row, {Part 3<\/strong>}, @cell = [Picking List]@row) + ...................................<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":211,"urlcode":"Manufacturing","name":"Manufacturing"},{"tagID":254,"urlcode":"Formulas","name":"Formulas"}]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&includeChildCategories=1&type%5B0%5D=Question&excludeHiddenCategories=1&siteSectionID=0&sort=-hot&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser&status=accepted","prevURL":null,"currentPage":1,"total":10000,"limit":3},"title":"Trending Posts","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">

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