Assign People in an Automated Workflow

With the Assign people action in automated workflows, you can add an email address or contact to a contact column in a sheet with specific triggers.

Get started with Assign people action

To assign people when a workflow is triggered:

1. Edit or create the workflow you want to add an Assign people action to in theAutomationmenu.
2. In the workflow, select+and choose+ Add an action.
3. ChooseAssign people.
   
4. Select a Contact column for the Assign people action to add an existing or new contact (defined as email address) into a specified column when the workflow is executed on the row. You can use either a single-select or multiple-select contact column.
5. Optionally, you can select to either overwrite the existing contact in a cell or append another contact to the cell (if the cell supports multiple contacts).
   NOTE: By default,Overwrite existing values in multi-contact column检查。分配的默认行为people action is to overwrite contacts in a multi-contact column.
6. When you are finished, selectSave.

That’s it! You have now added the Assign people action to your workflow.

NOTES:

• If a cell in a multi-contact column already has non-contact text in it (for example, “not applicable” or any other text that is not a contact/email address) and overwriting is disabled, the Assign People action will not add a contact into the cell.
• Only 20 contacts per cell can be added. If a workflow is constantly appending contacts to an existing cell, that cell may reach the limit and invalidate the workflow at that time.
• Contacts can only be added to contact columns.
• You can only add email addresses or existing contacts that contain email addresses with the Assign people action. Assign people action does not currently support the addition of groups, “Created By,” or “Modified By” contacts.
• Assign people is a terminal action. You will not be able to add conditions or actions after Assign people in your workflow.
• To prevent infinite approval loops, cells containing cross-sheet formulas or cell links will not trigger automation which automatically changes the sheet (Move Row, Copy Row, Lock Row, Unlock Row, Approval Request, Record a Date, Assign People, Change Cell, Clear Cell). To work around this, consider using time-based automation or recurrence workflows.
• Update cell actions need time to update the sheet, especially if there are multiple workflows.