Applies to
- Business
- Enterprise
Capabilities
Who can use this capability
To request a sheet or workspace backup, you needviewerpermissions or higher.
To request recurring workspace backups, you must be theworkspace owneroradmin。
Schedule recurring weekly backups
Licensed users on Business or Enterprise plans can schedule weekly recurring backups for all data in sheets in your sheets directory and for sheet data in workspaces where you're the admin or owner.
Weekly backups are generated automatically by Smartsheet each week between Saturday and Monday.
Backup contents
Backups include sheet data, comments, and attachments.
Backups do not include reports, dashboards, formulas, workflows, cross-sheet references, formatting information, or custom configurations. Workspace backups include sheet data from the workspace, not the structure of the workspace. Backups keep your data secure; however, restoring your solution will require rebuilding each Smartsheet asset.
Schedule a weekly backup:
- On the leftNavigation Bar, clickBrowse。
- Right-click on the workspace and selectSchedule Recurring Backup。There is no backup option if the workspace doesn't contain any sheets.
- Select theEnable recurring backupscheckbox. Select the checkboxes if you want to include attachments and if you want to receive an email notification about the backup.
- ClickOK。
Download a backup
- On the leftNavigation Bar, selectBrowse。
- Right-click the sheets folder or workspace name in the left pane, then selectRequest BackuporSchedule Recurring Backup。
- Select ViewRecent Backups。
- SelectDownload Backup。备份是可以下载了四个星期s following the backup date. After four weeks, the links to the backups will be unavailable.
Turn off recurring backups
- On the leftNavigation Bar, selectBrowse.
- Right-click on the name of a sheet, folder, or workspace and selectSchedule Recurring Backup。
- UnderRecurring Backup Settings, uncheck the checkboxes.